Operations Specialist at Cavista

What will you do

• Operations Specialist supports planning, coordinating, and executing internal and external events while supporting and improving day-to-day business operations, ensuring efficiency, seamless execution, and alignment with organizational objectives. 
• This role requires a highly organized and detail-oriented professional with strong project management, operational coordination, and event execution skills.

Job Duties

• Coordinate office operations and administrative activities to support efficient day-to-day business operations.
• Plan, coordinate, and execute corporate events, conferences, workshops, town halls, product launches, team-building activities, and other company-sponsored events.
• Manage the end-to-end event lifecycle, including planning, budgeting, execution, and post-event evaluation.
• Provide administrative support, including preparing reports, presentations, and other business documentation as required.
• Liaise with internal stakeholders to understand event objectives and ensure successful delivery.
• Manage office supplies, equipment, and procurement activities, always ensuring adequate inventory levels.
• Research, identify, and secure suitable venues based on event requirements and budget.
• Coordinate office activities, meetings, and travel arrangements while ensuring compliance with company policies.
• Coordinate event logistics, including catering, transportation, accommodation, registration, audiovisual equipment, branding, and event materials.
• Support projects by tracking timelines, milestones, deliverables, and operational requirements.
• Develop detailed event timelines, project plans, and event schedules.
• Coordinate office repairs, maintenance activities, and workspace improvements as needed.
• Manage relationships with vendors, suppliers, venues, and service providers to ensure quality service delivery.
• Obtain competitive quotations, negotiate contracts, and monitor vendor performance for both operational and event-related needs.
• Monitor event budgets, track expenditures, and ensure cost-effective use of resources.
• Monitor office expenditures, support budget planning activities, and manage procurement processes.

Qualifications

• Bachelor’s degree in Business Administration, Management, Event Management, Hospitality Management, Marketing, Communications, or a related field preferred.
• Minimum of 5 years of experience in operations management, events management, project coordination, administrative support, or a related role.
• Proven experience planning and managing corporate events, conferences, meetings, and stakeholder engagements.
• Strong organizational, project management, and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• Experience managing vendors, service providers, contracts, and supplier relationships.
• Knowledge of budgeting, expense tracking, procurement processes, and resource management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and related business or event management tools.
• Strong problem-solving skills with the ability to work effectively under pressure in a fast-paced environment.
• Ability to prioritize competing demands, manage multiple projects simultaneously, and maintain a high standard of execution.

Additional Information
What you will experience:

• A fast-paced, collaborative, and purpose-driven team environment that empowers you to thrive and grow.
• Opportunities to shape the voice of a global tech brand while working alongside innovative leaders.
• Professional development and leadership support to sharpen your expertise.
• Competitive compensation and a full suite of benefits, including health and wellness programs, and generous paid time off (vacation days, holidays, and birthday leave).
• A culture that values transparency, creativity, and continuous learning.