Operations Officer at Creative Associates International

POSITION SUMMARY

• The Operations Officer provides day-to-day support to the project operations in the field office, he/she will undertake tasks under procurement, administration, logistics, vehicle management and act as backstop for the IT Manager.
• The Operations Officer will be responsible for field office intra-office communication, office building/supply management, streamlining administrative and operational procedures, inventory control maintenance/management.

REPORTING & SUPERVISION

• The Operations Officer will report to the Finance and Operations Specialist with dotted line reporting to the State Regional Advisor and Senior Manager – Operations for technical supervision.

PRIMARY RESPONSIBILITIES

• Assist procurement processes and logistics to support activity implementation for the project, strictly following all rules and regulations including:
  • Creative Procurement policies and procedures
  • ADS (Automated Directive System)
  • FAR (Federal Acquisition Regulations)
  • CFR (U.S. Code of Federal Regulations)
  • AAPD (Acquisition & Assistance Policy Directive)
  • Local Nigerian Law
• Assist with day-to-day support to staff in general office operations and identify future needs.
• Controls store inventory levels by conducting physical checking and counts
• Ensure timely welcome services, store management and other support services for staff and visitors.
• Coordinate travel arrangements, arrange hotel bookings and coordinate car hire pick-ups.
• Support the IT Manager in Abuja by acting as backstop for all field IT support.
• Manage the monitoring diesel consumption of generator ensure diesel for generator is within buffer stock level.
• Manage the monitoring and reporting generator preventive and maintenance due hours with a view to alert the service company.
• Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
• Perform any other project operation related duties as specified by the Senior Manager Operations.
• Coordinates the planning and organization of meetings and workshops in the state.
• Manage office vehicles and provide oversight on Vehicle logs and maintenance as applicable.
• Coordinate transportation and delivery of procurement and inventory.
• Conduct and update inventory database of the office on a monthly basis to the office manager.

Required Skills & Qualifications:

• Undergraduate degree in business administration, management, or related field required.
• At least 3 years’ experience relevant to this position required, with at least four years of years of experience in office management/administration.
• Knowledgeable about USAID Rules and Regulations, previous experience working on USAID-funded projects preferred.
• Strong knowledge of USG procurement rules and regulations. 
• Strong ability to use and manage and tracking systems.
• Excellent communication and interpersonal skills.  
• Excellent record keeping and documentation skills.
• Proficiency with MS Office Suite including Excel and Word;
• Advanced knowledge of Spoken and Written English required.