Operations Officer at Ciuci Consulting

Job Purpose

• Responsible for coordinating, planning, and directing services that support the efficient running of the organization, such as recordkeeping, office operations, data management, facility management, and logistics management.

Duties

• Plan and coordinate administrative and operations procedures and systems as well as devise ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines for management.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Ensure that office files and documents are properly filed and stored.
• Oversee facility services, maintenance activities, and tradespersons.
• Organize and supervise other office activities such as recycling, renovations, event planning, etc.
• Ensure employees adhere to operations processes.
• Management of the Zoho platform and email setup for staff and clients.
• Organize logistics of all staff by scheduling transportation and ensuring arrangements for services as necessary.
• Provide operations support for client projects.
• Any other duty as may be assigned.

Broad Performance Indicators

• Efficient functioning of all offices and branches.
• Availability of office supplies when needed.
• Proper maintenance of the facilities and functioning of office equipment in all locations.
• Effective data management, including safeguarding all data.
• Effective logistics management.
• Timeliness in carrying out duties and communicating relevant information to respective stakeholders.
• Efficient and timely business support.
• Ability to be proactive.

Requirements

• Interested candidates should possess a Bachelor's Degree / HND in relevant fields with 3 years work experience.