Operations Officer at Ciuci Consulting

Job Purpose

Responsible for coordinating, planning, and directing services that support the efficient running of the organization, such as recordkeeping, office operations, data management, facility management, and logistics management.

Duties

• Plan and coordinate administrative and operations procedures and systems as well as devise ways to streamline processes.
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
• Manage schedules and deadlines for management.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Ensure that office files and documents are properly filed and stored.
• Oversee facility services, maintenance activities, and tradespersons.
• Organize and supervise other office activities such as recycling, renovations, event planning, etc.
• Ensure employees adhere to operations processes.
• Management of the Zoho platform and email setup for staff and clients.
• Organize logistics of all staff by scheduling transportation and ensuring arrangements for services as necessary.
• Provide operations support for client projects.
• Any other duty as may be assigned.

Broad Performance Indicators:

• Efficient functioning of all offices and branches.
• Availability of office supplies when needed.
• Proper maintenance of the facilities and functioning of office equipment in all locations.
• Effective data management, including safeguarding all data.
• Effective logistics management.
• Timeliness in carrying out duties and communicating relevant information to respective stakeholders.
• Efficient and timely business support.
• Ability to be proactive.

Requirements

• Interested candidates should possess a Bachelor's Degree / HND in relevant fields with 3 years work experience.