Operations Assistant at HRM & Logistics Support Services

Responsibilties

• Assist in the planning and coordination of project schedules, resources, and logistics.
• Support procurement activities including vendor communication, inventory tracking, and material delivery follow-ups.
• Maintain and organize operational records such as timesheets, purchase orders, and job status reports.
• Prepare and process invoices, job costing sheets, and other documentation for review.
• Liaise between field engineers, technical teams, and administrative departments to streamline workflow.
• Ensure compliance with company policies and industry regulations regarding documentation and site operations.
• Assist in tracking project deliverables and deadlines.
• Schedule and coordinate meetings, training sessions, and team briefings.
• Provide general administrative support including filing, data entry, and correspondence.
• Monitor the use of equipment and supplies within the office and field teams.

Requirements

• Bachelor’s Degree or Diploma in Business Administration, Engineering Management, or a related field
• 1 - 2 years of experience in an operations or administrative support role (experience in an engineering or technical environment is a plus)
• Strong organizational and multitasking skills
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
• Attention to detail and problem-solving ability.