Operations & Admin Associate at Health Emergency Initiative (HEI)

Job Description

• We are looking for a dynamic Operations & Admin Associate to provide essential administrative and operational support that enables HET's programs and team to function effectively.

What You'll Do

• Manage office correspondence, filing systems (digital and physical), and document organization
• Schedule meetings, prepare agendas, and take minutes for internal and external meetings.
• Prepare and process payment vouchers, ensuring proper documentation and approvals.
• Perform data entry for financial records, including expense tracking and petty cash management
• Maintain accurate records of transactions and support reconciliation processes.
• Support event preparation and execution with administrative tasks.
• Provide general support to team members as operational needs arise.

What We're Looking For

• Proficiency in Microsoft Office (Word, Excel PowerPoint).
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with basic bookkeeping or financial record-keeping is a plus.
• Reliable, punctual and able to maintain confidentiality.