Offshore POB Coordinator at Westpaq Engineering Nigeria Limited (WPQ)

Role Purpose

• The POB (Personnel On Board) Coordinator is responsible for the full offshore management of personnel logistics, documentation control, and workforce timesheet administration for the Bonga North EPC1 Project.
• This role ensures accurate personnel tracking, compliance with offshore requirements, coordination with onshore logistics teams, and proper control of timesheets and workforce records to support operational and commercial integrity.
• This is a high-accountability role requiring precision, coordination, and strong offshore operational awareness.

Key Responsibilities

Personnel On Board (POB) Control

• Maintain real-time POB list for all offshore personnel.
• Track arrivals, departures, rotations, and crew changes.
• Ensure all personnel onboard are properly approved and documented.
• Reconcile offshore POB against approved mobilization lists.
• Coordinate helicopter and marine transfers with logistics teams.

Offshore Logistics Coordination

• Liaise with onshore logistics, HR, and Admin teams regarding mobilizations.
• Verify readiness of personnel prior to offshore deployment (medical, BOSIET, certifications, permits).
• Coordinate bed space allocation and cabin assignments.
• Monitor emergency evacuations or unscheduled crew changes.

Documentation & Compliance Control

• Verify validity of:
• Offshore medical certificates
• BOSIET/FOET
• Trade certifications
• Work permits (where applicable)
• Maintain updated digital and physical documentation logs.
• Ensure compliance with client and regulatory requirements.
• Support audits by providing accurate personnel records.

Timesheet & Workforce Administration

• Prepare and maintain daily timesheets for offshore personnel.
• Validate attendance and working hours with supervisors.
• Coordinate with Construction/Offshore Managers for verification.
• Submit approved timesheets to onshore Commercial/HR for payroll processing.
• Maintain strict control to avoid discrepancies impacting billing or payroll.

Reporting & Communication

• Issue daily/weekly POB reports.
• Provide manpower status updates to Offshore Management and Onshore Project Team.
• Escalate discrepancies immediately.
• Maintain structured record filing system.

Qualifications & Experience

• Minimum 5 years’ experience in offshore projects (Oil & Gas preferred).
• Experience in POB coordination or offshore workforce administration.
• Strong knowledge of offshore logistics and crew change processes.
• Familiarity with Nigerian offshore regulatory requirements is an advantage.
• Strong Excel and reporting skills.
• High attention to detail and organizational discipline.

Competencies Required

• Strong coordination and communication skills.
• Ability to work under offshore pressure.
• High integrity and confidentiality.
• Structured and process-driven mindset.
• Ability to challenge discrepancies without hesitation.

Rotation & Working Conditions

• Offshore rotation-based role.
• 12-hour operational environment.
• High-paced, deadline-driven project environment.