Office Manager at PharmAccess Foundation

The Role

• As the office manager, you will oversee daily office operations, provide administrative & project support, coordinate facilities management, ensure effective communication and compliance with policies, as well as staff travel and logistics coordination.

Specific Responsibilities

Office Operations:

• Oversee day-to-day office operations to ensure efficiency and productivity.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Manage office supplies inventory and place orders as necessary.
• Receive and attend to visitors and telephone calls.

Administrative Support:

• Provide administrative support to senior management and staff.
• Prepare, process, and assemble correspondences and other materials in accordance with general instructions.
• Handle scheduling, including arranging meetings, appointments, and travel arrangements.
• Plan and coordinate office events and meetings.
• Maintain filing system and files.

Facilities Management:

• Ensure the office environment is clean, safe, and conducive to productivity.
• Coordinate maintenance and repairs for office equipment and facilities.
• Manage relationships with vendors, service providers, and landlords.

Policy and Procedures:

• Ensure adherence to office policies and procedures.
• Maintain and update office asset register.
• Ensure compliance with health and safety regulations.

Project Support:

• Support and manage office-related projects and initiatives.
• Track project progress and provide updates to stakeholders.
• Coordinate with various departments to ensure project alignment with organizational goals.

Qualification & Requirements

• Relevant degree with at least 5 years proven experience as an office manager, administrative assistant, or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency in Microsoft Office.
• Willingness to travel within Nigeria occasionally