Office Manager at MyJobMag Limited

Salary is 150,000 naira (not negotiable)

The office manager will be responsible for overseeing the administrative activities that facilitate the smooth running of an office, organizing people, information and other resources.

He / She will ensure that office equipment is maintained to the appropriate quality and uan7ty, relevant records are up to date and all administrative processes work efficiently.

• Manage online and paper filing systems
• Develop and implement new administrative systems, such as record management
• Record office expenditure and manage the budget
• Manage contract and price negotiations with office vendors, service providers, and office lease
• Organize the office layout and maintain supplies of stationery and equipment
• Maintain the condition of the office and arrange for necessary repairs
• Organize, chair meetings with staff and manage databases
• Delegate work to staff and manage their workload and output
• Write reports for the managing director
• Respond to customer inquiries and complaints via email and social media
• Attend conferences and training
• Use a range of software, including email, spreadsheets and databases, to ensure the
• Efficient running of the office
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Organizing company events and conferences
• Supervising and monitoring the work of staff
• Attending meetings with senior management
• Organize office operations and procedures
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Manage social media for your organization

Requirement:

• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Excellent organizational and time-management skills
• Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other Commonly used office packages
• Strong IT and typing skills
• Ability to prioritize tasks and work under pressure
• Good teamwork skills and the confidence to lead and motivate a team
• Ability to manage your workload and supervise others concurrently
• Excellent interpersonal, oral, and written communication skills, with the ability to converse at senior and board level
• Negotiation and relationship-building skills
• Attention to detail
• Flexibility and adaptability to changing workloads
• Problem-solving approach to work
• Project management skills