Office Manager at GIZ Nigeria

vacancy no. 068 

Background

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector, and governments of other countries.
• We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ).
• The registered offices of GIZ are in Bonn and Eschborn. Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in a round 120 countries (July 2020) GIZ has worked in Nigeria since 1974.
• From 2004, GIZ has maintained a country office in the capital city Abuja.
• Currently 361 national and 66 international employees, 19 regional staff, 4 integrated specialists and 3 development workers are working in the country (June 2020).

The Project
Social and Economic Participation of Returnees, IDPs and the Host Population in North-East Nigeria (SEPIN):

• On behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is implementing the Programme, ‘Social and Economic Participation of Returnees, IDPs and Host Population in North-East Nigeria’ (SEPIN).
• The main objective of the programme is to improve the economic and social participation of returnees, internally displaced persons, and vulnerable members of host communities in Adamawa State in a gender responsive way.   
• Adopting an integrational approach, the programme contributes to SDGs1, 2, 5,10 and 16 in accordance with the ‘leave no one behind’ principle and hopes to complement the humanitarian response to the crisis in the Northeast by going beyond a humanitarian short-term approach and focusing on a more long-term development perspective, through the institutionalization of gender-responsive participatory planning and provision of livelihood support. 
• Addressing the situation of IDPs, returnees and the host population, the Programme is primarily implemented at the LGA and community level to ensure direct benefit for the target groups. 
• Through the Community Development Planning (CDP), the Programme hopes to strengthen the relationships between local communities and community leaders, government institutions and civil society.
• Simultaneously, the Programme hopes to build the capacities of local and state governments as well as civil society and community-based organizations for improved service delivery.
• Alongside the CDPs, the Programme will set up and consolidate spaces and mechanisms where women can meet to engage in dialogue to identify problems, needs and priorities and voice their concerns to the leadership of their communities.
• The gender and governance interventions will be supported by livelihood activities in the agricultural sector. Here the focus is on group initiatives, which will give access to markets and improve conditions for economic participation.

Responsibilities

• The Office Manager will, in conjunction with the rest of the GIZ SEPIN Administration and Finance team support the Admin and finance manager in the coordination of the programme’s Finance, administrative and logistical support to the project implementation.

Under the direct supervision of the admin and finance manager, the Office Manager will:

• Providing receptionist services for visitors and incoming queries and correspondence.
• Supporting office services including document and invoice processing, office supply management, coordination of drivers, support to procurement

Tasks:
The Office Manager:

• Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
• Coordinates and organizes rooms/equipment required for meetings, workshops and seminars
• Maintain office efficiency by maintaining the appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment
• Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting.

Other duties/additional tasks:

• Performs other duties and tasks at the request of management.

Required Qualifications, Competences, and Experience
Qualifications:

• A University Degree in Administration or a related field is required.
• Demonstrated proficiency in MS Office

Professional Experience:

• Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office)
• Fluent writing and oral knowledge of English
• Reliable Team Player
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.