Office / Business Administrator at MyStaff Consulting Limited

Job Description 

• Our client seeks the service of a competent and organized Office / Business Administrator. The ideal candidate will play a crucial role in ensuring the smooth day-to-day operations of the office, handling administrative tasks, and contributing to the overall efficiency and effectiveness of our business.

Responsibilities

• Manage phone calls, emails, and correspondence, ensuring prompt and professional communication.
• Maintain an organized filing systems and databases for easy retrieval of information.
• Coordinate and schedule appointments, meetings, and travel arrangements when necessary.
• Oversee office supplies and equipment, ensuring sufficient stock levels and coordinating maintenance when needed.
• Supervise office cleanliness and organization, arranging for necessary repairs or improvements.
• Maintain employee records and assist in the administration of policies and procedures.
• Process invoices, expense reports, and assist in budget tracking.
• Coordinate with the finance department to ensure accurate and timely financial transactions.
• Plan and organize company events, meetings, and conferences.
• Coordinate logistics, including venue bookings, catering, and audio-visual requirements.
• Act as a liaison between different departments, facilitating effective communication.
• Collaborate with external stakeholders, clients, and vendors as needed.

Qualifications

• Proven experience as an office administrator, office assistant, or in a similar role.
• Strong organizational and multitasking skills with a keen attention to detail.
• Proficient in Microsoft Office suite and basic knowledge of office equipment.
• Excellent communication and interpersonal skills.
• Knowledge of basic human resources and financial principles is a plus.