Office Assistant / Secretary at TAAS College

Job Description

• We are seeking a dedicated and organized Office Assistant/Secretary to join the administrative office of our educational institution.
• The ideal candidate will provide support in handling clerical duties, managing communication, and ensuring smooth daily operations.

Key Responsibilities

• Answering phone calls, responding to emails, and directing inquiries appropriately.
• Maintaining and organizing office files and records, both in digital and physical formats.
• Assisting in preparing reports, documents, and presentations as required.
• Managing the office supply inventory and placing orders when necessary.
• Scheduling appointments and meetings, and managing the office calendar.
• Welcoming and directing visitors, parents, and other school stakeholders.
• Supporting the administrative team in daily office tasks.
• Ensuring the cleanliness and organization of the office environment.
• Assisting in preparing materials for school events and activities.
• Handling any additional tasks assigned by the management.

Qualifications

• Minimum of an SSCE/OND in relevant fields (Office Administration, Secretarial Studies, etc.).
• Previous experience in a similar administrative or secretarial role is an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic computer skills.
• Excellent communication and organizational skills.
• Ability to multitask, prioritize, and work independently when necessary.
• Strong attention to detail and ability to maintain confidentiality.
• Must be resident in or near Apata, Ibadan or willing to relocate close to the school.

Key Attributes:

• Friendly and professional demeanor.
• Strong time-management skills.
• A team player with a proactive approach to tasks.