Office Assistant at Pruvia Integrated Limited

Industry: Automobile

Job Brief:

Our client, a major player in the Automobile sector, is seeking an energetic Office Assistant to provide administrative and clerical support to ensure efficient office operations and assist various departments within the company. This role is responsible for handling a wide range of tasks to maintain an organized and productive work environment.

Key Responsibilities:

• Manage and maintain office supplies inventory, placing orders as needed.
• Coordinate and schedule meetings, appointments, and room bookings for staff.
• Prepare meeting agendas, take minutes, and distribute materials as required.
• Handle incoming and outgoing mail, faxes, and courier services.
• Act as the first point of contact for customers, greeting and directing visitors.
• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.
• Assist with resolving customer complaints or issues in a timely and courteous manner.
• Create, update, and maintain digital and physical filing systems for documents and records.
• Organize and manage databases, spreadsheets, and other office records.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.
• Manage vehicle loan and rental processes for customers and staff.
• Assist with tracking and maintaining inventory of automotive parts and accessories.
• Support the planning and execution of company events, such as product launches and trade shows.
• Assist with event logistics, venue booking, and coordinating catering and promotional materials.
• Perform data entry, photocopying, scanning, and other general office tasks as required.
• Assist other departments and staff members as needed with administrative tasks.
• Contribute to maintaining a clean, organized, and professional office environment.
• Manage and maintain office supplies inventory, placing orders as needed.
• Coordinate and schedule meetings, appointments, and room bookings for staff.
• Prepare meeting agendas, take minutes, and distribute materials as required.
• Handle incoming and outgoing mail, faxes, and courier services.
• Act as the first point of contact for customers, greeting and directing visitors.
• Answer and route incoming calls professionally, addressing customer inquiries or redirecting as appropriate.
• Assist with resolving customer complaints or issues in a timely and courteous manner.
• Create, update, and maintain digital and physical filing systems for documents and records.
• Organize and manage databases, spreadsheets, and other office records.
• Assist with the preparation of reports, presentations, and other documents as needed.
• Coordinate with service and repair departments to schedule vehicle maintenance and repairs.
• Manage vehicle loan and rental processes for customers and staff.
• Assist with tracking and maintaining inventory of automotive parts and accessories.
• Support the planning and execution of company events, such as product launches and trade shows.
• Assist with event logistics, venue booking, and coordinating catering and promotional materials.
• Perform data entry, photocopying, scanning, and other general office tasks as required.
• Assist other departments and staff members as needed with administrative tasks.
• Contribute to maintaining a clean, organized, and professional office environment.

Qualifications:

• High school diploma or equivalent; relevant post-secondary education is an asset.
• Minimum of 1-2 years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Customer service orientation and professional demeanor.
• Knowledge of the automotive industry (preferred but not required).

Salary very attractive