Office Assistant at MSI Reproductive Choices

The Role

• The Office Assistant provides administrative and clerical support to ensure smooth and efficient office operations.
• This role is essential for maintaining organized workflows, assisting staff, and delivering excellent customer service.

Responsibilities
Office Responsibilities:

• Support the team in delivery of letters and run other errands within the office.
• In charge of photocopying documents and ensuring that the photocopier is in good condition
• To report all damages/repairs within the office building to the Finance/Admin Officer or his designate.
• Receive all visitors to the office and direct them on the appropriate staff to meet.

Responsibilities as a Cleaner:

• To ensure that MSI attains high level of cleanliness of building and surroundings at all times.
• To ensure that all keys collected for cleaning purposes are safely kept in the key box.
• To return all cleaning items to office immediately after approved use.
• To make request of items required for cleaning the office.

Store and Office Activities:

• Support the regional staff in charge of MSI store in the management of the regional store through issuance of approved stocks and documentation of same.
• Take delivery of stocks, commodities and SBC materials for the team and keep accurate records of distributions/collections from staff.
• Maintain visitors note and ensure all sign in before proceeding inside the office
• Record and report usage of office stationeries and toiletries
• Perform other administrative duties as may be assigned.

Qualifications

• Must have at least GCE O’level /SSCE certificate.
• Organisation, initiative, tidiness, courtesy, time management and good communication skills
• Capacity to work as a team member
• Attention to detail and problem-solving skills.
• Strong skills in Administrative Assistance and Clerical tasks
• Proficiency in handling Office Equipment and maintaining its functionality
• Must be Proficient in the use of Microsoft office tools
• Ability to multitask, manage time efficiently, and adapt to fast-paced environments
• Previous experience in an administrative or office duties is an added advantage.