Office Assistant-Inventory Management at Helen Keller International

Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition and diseases of poverty.  Cofounded by Helen Keller – and guided by her fierce optimism and belief in human potential – the organization delivers life-changing health solutions to vulnerable families where the need is great but access to care is limited.  In the US, Africa, and Asia, Helen Keller’s proven, science-based programs empower people to create opportunities in their own lives and build lasting change.

Reports To: Porcurement/Logistcs Offier

Scope of the Position

Under the direct supervision of the Procurement/Logistics Officer, the Office Assistant-Inventory/Asset Management will support the overall management and control of expendable and non-expendable Helen Keller Nigeria assets on Asset Panda, assets disposal and keeping records of all asset’s movement and transfers on Asset Panda and other inventory documents.

The Office Assistant-Inventory/Asset Management works in close collaboration with the Operations Teams in the Country Office and FAOs, FAAs and Logistics Associates/Officer in all Helen Keller Project States to exchange information and ensure consistent service delivery on asset management.

Specific Responsibilities

• Receiving, inspecting and verification of all incoming equipment, furniture and supplies and scheduling deliveries to users.
• Tagging all equipment upon receipt from the supplier and update asset panda accordingly. 
• "Capitalization” of appropriate items in accordance with Helen Keller asset management policy governing asset classes.
• Support to the annual physical asset verification exercise by checking the accuracy of records and location of all Helen Keller asset. conduct pre-asset count before the yearly verification exercise. 
• Preparation of inventory reports as required.
• Maintenance of the filing system ensuring safekeeping of confidential materials.
• Manages inventory of materials, parts, consumables, stationeries and frequently used IT tools. Maintains records and alerts supervisor to replenish stock.
• Performs activities to monitor and maintain inventory control of stores or materials. Evaluates inventory levels, reorder quantity etc and notifies admin/technical staff when reorders are necessary.
• Supervises the receipt of outgoing or incoming materials, parts, consumables, and stationeries. Suggests improvements to distribution procedures and acts to improve timeliness or reduce costs. Create and update regularly an excel sheet to manage all property/asset with less than $200 in value and track/update all movement of assets on asset panda/excel sheet regularly.
• Keep track of location of all equipment and furniture for country office, including movement between offices and states by updating the asset panda and other inventory records
• Keep all relevant information including, which project the property belongs, price, make, model, location, user, condition, etc.
• Develop forms used to manage consumable inventory
• Perform any other functions as may be required by the operations unit.

Qualifications

Education: University Degree in Business Management or accounting. Or related degrees

Experience:

• 2 - 4 years related experience in similar position
• Computer literacy with advanced Microsoft Word and Excel skills
• Strong numeric skills and attention to detail
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Excellent communication and organizational skills

Terms & Conditions

This is a local posting in Nigeria, and as such, is subject to local terms and conditions.