Office Assistant at File Solutions Limited

Job Purpose:

Manages general office duties to ensure company processes run smoothly. Assists with director duties and corresponds with clients, customers, and vendors.

Job Duties:

• Performs clerical duties, including, but not limited to, mailing and filing correspondence, preparing payrolls, placing orders, and answering calls
• Interacts with clients, visitors, and vendors
• Sorts and distributes incoming mail
• Arranges meetings by reserving rooms and managing refreshments
• Types correspondence, meeting notes, and forms among other documents
• Photocopies, scans, and files appropriate documents
• Edits documents for accuracy
• Maintains accurate records and enters data
• Assists with organising events when necessary
• Conducts research and compiles data
• Signs for delivered packages and distributes them to the appropriate recipient
• Maintains financial database records
• Covers reception upon occasion
• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Answers customer questions and confirms customer orders
• Engages in educational opportunities as needed
• Performs additional duties when required, including drafting brochures and organising the filing system

Skills and Qualifications:

• Previous Experience in a Related Field Preferred
• Self-Driven; Excellent Customer Care Skills
• Exceptional Communication Skills
• Ability to Maintain a Strict Level of Confidence
• Proficiency in Microsoft Office Programs
• Attention to Detail
• Professional Appearance
• Excellent Typing Skills
• Strong Problem-Solving Skills
• Excellent Organisational Skills
• Highly Motivated and Ability to Prioritize Efficiently
• Ability to Work Alone or As Part of a Team
• Enthusiastic and Reliable
• Knowledge of Basic Office Management Procedures
• Reliable
• He/she must possess a minimum of OND in secretarial/office Management or Social Science related Courses.