Office Assistant & Cleaner at Money Trust Microfinance Bank

Role Summary

• The Office Assistant/Cleaner is responsible for a variety of office support duties, and also carry out the cleaning function for the organization

Accountabilities
Cleaning Duties:

• Perform cleaning functions as required, including washing, sweeping, dusting, vacuum cleaning, and polishing.
• Clean surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
• Keep office rooms, kitchen, and toilets clean and hygienic.
• Maintain and clean all cleaning equipment utilized.
• Empty and clean wastepaper baskets; transporting waste material to designated collection points.
• Ensure that the office compound is clean.
• Always ensure cleanliness of facilities and report any instances of damage and mismanagement to the Admin Manager.
• Ensure Health & Safety regulations are adhered to by all staff and visitors.

Administrative Duties:

• Answer, screen and forward any incoming phone calls while providing basic information when needed.
• Receive and serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Prepare refreshments for visitors and for staff during meetings.
• Arrange for meetings by securing refreshments.
• Scanning, photocopying, and filing documents.
• Managing inventory of office supplies, by making requisitions for kitchen sundries and office stationery monthly and ensuring adequate stock. Submit requests for all utilities needed early to the Admin Manager.
• Ensure that the office is constantly running with enough toiletries, washroom, general office (e.g., doormats and dusters) and kitchen accessories.
• Report all deficiencies and faults in area of operation to Admin Manager in due time.
• Assist with general filling.
• Assists with printing photocopying and preparation of materials needed for training, meetings, seminars/ workshop.
• Make adjustments and conduct minor repairs.
• Perform light accounting duties as requested by Finance staff.
• Accountable for all office equipment to him/her.
• Any other general administrative duties as will be assigned from time to time.

Logistics Duties:

• Assist in handling logistics as directed by the Admin Manager or senior staff.
• Receive and sort office letter/deliveries/couriers.
• Receiving office letters, opening, sorting, and distributing to the appropriate staff.
• Assist in scheduling travel arrangements for staff.

Job Requirements

• Education: Minimum of SSCE, OND or equivalent
• Experience: Must have a minimum of 1 - 2 years’ experience working in administrative or office support.

Technical Competencies:

• Ability to work with computers.
• Sufficient knowledge of Microsoft Office Package
• Secretarial/Office management background will be an added advantage
• Proficient in spoken &Written English and other Native Languages

Behavioral Competencies:

• Good verbal and written communication skills
• Good interpersonal and customer service skills.
• Must have an eye for details
• Ability to learn quickly.
• Ability to use all general office equipment
• Ability to understand and follow simple written and oral directions.
• Time management skills.
• Ability to identify and organize resources needed to accomplish tasks.

Benefits

• Tuition Reimbursement
• Health Insurance
• Pension
• Group Life Insurance