Office Assistant / Cleaner at Malaria Consortium

Purpose of the Assignment

• To provide office and janitorial support at the Malaria Consortium Field Office

Scope

• The engaged assistant will support the project staff and report directly to the Administrative Officer, while offering services and support during the period of engagement along the specified areas as below.

Specific Activities
The specific task for the Office Assistant / Cleaner will be as follows:

• Report to duty by 7:30am daily and close by 5:00pm (Monday - Friday)
• Keep the office and its environment clean, tidy and hygienic at all times
• Keep individual offices, floors, surfaces, furniture, walls, doors, windows etc. clean
• Dusting of shelves, cupboard, office equipment on daily basis
• Washing and cleaning of toilets daily
• Ensure the kitchen and its surrounding area are clean and tidy at all times and also ensure the waste baskets are emptied and properly disposed before close of business daily
• Ensure clean kitchen utensils are available for use at all times
• Support staff and visitors with tea/coffee and taking of breakfast and lunch orders
• Ensure toiletries and supplies- soap, hand-wash, air freshener, and towels are available when needed.
• Support the front desk including taking messages, mail delivery, receiving calls etc
• Assist in photocopying documents, scanning, maintaining administrative subject files and files documents efficiently for easy retrieval
• Assist to implement equipment maintenance procedures and ensure that all equipment’s are maintained on regular basis
• Assist the Admin officer in making arrangements and other related errands
• Prepare meeting room for meetings and ensure it is clean at all times
• Carry out cleaning in strict compliance with Malaria Consortium Standard Procedure and Infection prevention and control protocol.
• Ensure staff and guest registers are properly filled at the points of office entry and exit
• Ensure entry and exit doors, office windows and individual office doors are constantly open daily and locked after working hours
• Ensure all door handles, surfaces, office equipment and rails are cleaned minimum of three times daily using disinfectant.
• Ensure wipes, sanitizers and hand wash are available at provided points at all times
• Carry out any other relevant duty as assigned by his/her supervisor.

Deliverables
The expected deliverables include:

• Ensure office environs and equipment are always cleaned
• Provide minor administrative, operational support to staff and perform janitorial duties.

Profile Requirements

• Minimum of SSCE qualification
• Must have at least one-year experience in similar positions/assignment
• Good numeracy, written and verbal communication skills.
• Good attention to details and accuracy.