Office Assistant at Ayara Ibile Limited

Job Description

• We are seeking a proactive and organized Office Assistant to provide administrative and clerical support in their office environment.
• The ideal candidate will assist in various tasks to ensure smooth daily operations, contributing to the overall efficiency and productivity of the office.

Responsibilities

• Working directly with HR and Admin Managers to ensure optimal work operations
• Assist with day-to-day administrative tasks such as ensuring the office premises are organized, swept, tidy, and presentable.
• Maintain office supplies inventory by checking stock and ordering items as needed.
• Assist in organizing and archiving office documents and records.
• Support other team members with administrative tasks as needed.
• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with suppliers, customers and colleagues
• Post contents regularly on Social Media handles and other posting channels

Requirements and Skills

• OND / NCE / Diploma Only. No B.Sc
• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Working knowledge of office equipment
• Fair understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Attention to detail and problem-solving skills.
• Ability to multitask and prioritize tasks effectively.
• Proximity to location is an added advantage.