Office Administrator at Elvaridah

Job Summary:

• We are seeking a highly organized and detail-oriented Office Administrator with a minimum of 4 years of experience in a real estate and construction firm.
• The ideal candidate will manage daily office operations, support the management team, and ensure the efficient functioning of the office.

Key Responsibilities:

Office Management:

• Oversee daily office operations, including maintaining office supplies, coordinating repairs and maintenance, and managing office logistics.
• Ensure a well-organized and efficient office environment.

Administrative Support:

• Provide administrative support to the management team, including scheduling meetings, managing calendars, and preparing documents.
• Assist with travel arrangements, expense reports, and correspondence.

Document Management:

• Manage and maintain company records, including contracts, legal documents, and project files.

Ensure all documentation is accurately filed, easily accessible, and up-to-date.4) Communication:

• Serve as the primary point of contact for internal and external communications.
• Handle phone calls, emails, and inquiries with professionalism and efficiency.

Project Coordination:

• Assist in the coordination of construction projects, including tracking timelines, budgets, and project deliverables.
• Liaise with contractors, suppliers, and clients as needed.

Compliance and Reporting:

• Ensure compliance with company policies and procedures, as well as industry regulations.
• Prepare regular reports on office operations, project status, and administrative activities.

HR Support:

• Assist in the onboarding of new employees, maintaining employee records, and coordinating training sessions.
• Support HR-related tasks, such as leave management and employee communications.

Qualifications

• Minimum of 4 years of experience in an office administration role within a real estate and construction firm.
• Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management tools and office equipment.
• Understanding of real estate and construction industry is an added advantage
• High level of professionalism and attention to detail.
• Ability to work independently and as part of a team.
• Problem-solving mindset with a proactive approach.