Office Administrative Assistant at Future Concerns Nigeria Limited

JOB CONTENT / PROBLEM SOLVING (ACTIVITIES)

• Ensure received registered mails from Port Harcourt & Abuja office are confirmed against attached manifest.
• Ensure received registered and unregistered mails from Paris, Abuja, Port Harcourt Offices, are sorted and separated according to the different floors for sharing.
• Ensure sorted registered mails are entered in logbooks for recipient's signature.
• Ensure sorting of bulk unregistered mails and magazines from Post Office, HQ in Paris, Abuja, Port Harcourt Offices for onward delivery to individual addressees.
• Ensure official letters, bulk mails (i.e., cartons, packages etc.) generated within Lagos Office enroute Port Harcourt, Abuja, Paris Offices, and other locations are entered into manifest / logbook.
• Proper functioning of the Stationery Store; Issue items to requestors, take stock of items in Store, and ensure timely replenishment of stock through Purchasing by C&P.
• Monitoring of mailroom internal logbook.
• Ensure up-to-date inventory & storage of office furniture & equipment in Eko Towers.
• Ensure delivery of approved requests for office furniture & equipment in Eko Towers.
• Manage requests in Kimoce for office furniture and ensure close-out within SLA.

CONTEXT AND ENVIRONMENT

• Job holder’s activities are within the office premises in Lagos. Job holder interfaces with airport shuttle drivers, secretaries in Deepwater office, related internal C & P Contract Engineers, courier firms, supply vendors, & airport shuttle drivers and Abuja/Port Harcourt/ Paris office Mailroom correspondents.

ACCOUNTANTABILITIES

• Negligence in discharge of duties could have grievous repercussions.
• Official Documents / Letters not handled correctly could tarnish Company image, result in payment of fines as a penalty for missing deadlines set by government authorities.
• Running out of required stationery would slow down administrative operation.

QUALIFICATIONS / EXPERIENCE REQUIRED

• OND / HND with at least 2 years work experience
• Ability to communicate adequately in English Language