NYSC - Admin Officer at Alliance Francaise de Lagos

JOB SCOPE

• In collaboration and under the supervision of the Director of studies, the administrative assistant is responsible for the promotion and the logistical organisation of the DELF/DALF, TEF and TCF sessions for Alliance Française de Lagos. As such, the functions carried out within the Examinations Office require absolute loyalty and probity.

ROLES AND RESPONSIBILITIES

Communication

• answer emails related with exams
• deliver weekly reports about the activity of the exam office (stats, next/past actions, suggestions, etc)
• send out convocations to exams

Development

• promote and develop the exams office (in Lagos, and to AF students)
• research of new schools and presentation of the exams offer for youngsters
• organise and participate to informative meetings and trainings with schools about DELF/DALF

Sessions

• prepare and organise exams sessions and material (printing and display of signage, photocopy and
• dispatch of exams papers, envelopes)
• monitor, supervise, and ensure the smooth running of exams
• insert results on platforms and give reports about the results
• give out diplomas to candidates
• archive the exams office

Regulation

• ensure strict adherence to international regulations and established protocols
• organise visits to schools to confirm their adherence to regulations
• ensure proper registration of all candidates on the platform
• verify all invoices (PrepMyFuture, TEF, TCF, DELF, …)

Focal point

• manage and develop relationships with schools, other exams Centres, and France
• ensure reception, and transmission of all papers
• ensure proper stats of all Centres
• prepare and send invoices to all Centres
• dispatch diplomas and goodies to all Centres
• order goodies for all Centres

Registration

• ensure meticulous follow-up of registrations to TEF/TCF/DELF and passports checks
• create accounts on PrepMyFuture and any other platform used at the exam office
• Any other task given by the Educational Department

EDUCATION / EXPERIENCE HARD SKILLS SOFT SKILLS

• Bachelor’s degree in Business administration, French, or related field
• Min of 2 years experience in relevant role
• B2 level in French required (DALF diploma preferred)
• Mastery of the CEFRL
• Public speaking (in French and English)
• Mastery of IT (platforms, Office, etc)
• Confidentiality / loyalty
• Extreme organisation / rigour
• Spirit of initiative / autonomy
• Availability / mobility
• Teamwork spirit
• Dynamism / creativity
• Reactivity / punctuality