National Professional Officer (Imprest) - NOA at World Health Organization (WHO)

Reference ID: 2106980
Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): 6 Months
Organization: AF_NGA Nigeria

Job Description

• Coordinator of the Budget and Finance Unit with the duty to manage 37 field offices service delivery in the following areas: human resources management, management of budgets for the emergency prevention, preparedness, recovery and response plans of work, management of finances, office premises and procurement.

Other Responsibilities are:

• Plan and oversee the processing of over 200 SSA contracts in GSM and monthly salary processing
• Analyze and process Salary mapping of staff in GSM during absence of the designated officer.
• Support human resources selection process for admin and finance staff by being nominated on interview panel during interviews.
• Plan and undertake Quality Checks on GSM transactions in relation to HR, Travels and Procurement Requests based on the WHO e-Manual, SOPs, Information Notes and Internal memos. - Participate in compliance reviews of activities of the 37 States and the 6 Clusters of WCO/Nigeria in selected functional areas (procurement, travel, HR, Imprest, cash management etc.), including the Emergency Programme.
• Administer the budget and finance of the office and ensure compliant and efficient use of financial resources within the Unit in accordance with financial rules and regulations.
• Monitor the work planning and allocation of financial resources for the office through the use of the GSM oracle system and other financial tools.
• Provide guidance on financial administration to the Operations Officer, Budget and Finance Officer, Technical staff and 40 Administrative staff in the field including the North East Emergency zone.
• Provide technical advice to WCO/Nigeria on maintaining their respective local risks registers. Provide trainings/briefings to staff on the fundamental principles of WHO/AFRO's administrative framework and internal control mechanisms;
• Evaluate administrative policies, procedures and internal control mechanisms in order to identify systemic issues, gaps and constraints and suggest measures on improvement; identify potential overlaps/duplication of work and suggest measures to streamline.
• Coordinate and consolidate the replies to audit reports and comments, review and follow-up on any outstanding audit recommendations related to the different areas of management and administration
• Any other duties as assigned by WR.

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Sound knowledge of office management and administration, administrative skills, basic accounting. 
• Specialized knowledge of WHO administrative and financial rules, procedures and practices.
• Ability to communicate clearly, both verbally and in writing an asset

Competencies (Describe the core, management or leadership competencies required -  See WHO competency model - list in order of priority, commencing with the most important ones - identify a minimum of three and a maximum of five competencies):

• Knowing and managing yourself
• Producing results
• Fostering integration and teamwork
• Communicating in a credible and effective way

Functional Skills and Knowledge (Describe skills and knowledge specific to the post):

• Sound knowledge of office management and administration, administrative skills, basic accounting. 
• Specialized knowledge of WHO administrative and financial rules, procedures and practices.
• Ability to communicate clearly, both verbally and in writing an asset

Education (Qualifications)
Essential:

• University degree in Accounting, Management Sciences, Business Administration or Finance. For WHO staff only, equivalent professional training or self-study/work experience.

Desirable:

• A postgraduate degree in business administration or professional training

Experience:

Essential:

• At least 5 years of proven experience in the area of administration, finance and accounting.

Desirable:

• Experience in WHO.

Languages:

• Excellent knowledge of English.

Other Skills (e.g. IT):

• Computer literacy: Word processing, Spreadsheet and presentation software.
• Ability to work with computerized accounting and budget systems.