Monitoring and Evaluation Officer at Pro-Wellness Humanitarian Initiative

Job Purpose

• The M&E Officer is primarily responsible for establishing and overseeing a functional MEAL system for the project.
• M&E Officers are also responsible for full-cycle monitoring and evaluation of programs, developing appropriate methodologies and tools to design evaluations.

Key Accountabilities
Program / project design and learning:

• Help ensure that detailed and feasible project monitoring plans are developed: i) provide an indicator matrix, ii) consider the ethical and safe collection and storage of data, iii) consider data quality audits, vi) consider storing, protecting, and sharing project documents.
• Closely work with other Project staff and managers to make sure the Project has tested standard monitoring tools that capture both program activity and indicators progress.
• Make sure the Project has accountability mechanisms up and running.
• Assist in conducting and documenting project learning, and sharing lessons learned and best practices, incorporating these into project implementation.

Monitoring and Evaluation:

• Developing MEAL Tools: Create and implement Monitoring, Evaluation, Accountability, and Learning (MEAL) tools.
• Monthly Project Activity Plans: Facilitate the preparation of monthly project activity plans, including Monitoring & Evaluation (M&E) plans.
• Determine Monitoring Activities: Collaborate with project staff to decide on monitoring activities and data collection methods.
• Monitoring Activities in Work Plans: Ensure that project work plans include monitoring activities or that a stand-alone monitoring work plan is up-to-date and progress is tracked.
• Data Collection Tools: Develop, translate, pilot, and finalize data collection tools in collaboration with project staff.
• Data Collection and Entry: Ensure regular data collection and entry into databases, tracking sheets, and the data platform.
• Track Progress on Action Points: Monitor progress on action points related to implementation and M&E activities with project staff.
• M&E Inputs for Reports: Provide M&E inputs for reports during project implementation in coordination with project staff.
• Field Data Collection Follow-Up: Closely follow up on field data collection and flag any issues to the Project Manager.
• Data Quality Audits: Conduct data quality audits to identify and resolve systemic issues affecting data quality.
• Document Findings: Document findings from data quality audits and store them in project files for collective and sustainable access.
• Report Sharing Schedule: Document the schedule of activities related to sharing reports with the project team.
• Logical Frameworks and Gantt Charts: Develop logical frameworks and Gantt charts to support project planning and monitoring.
• Conduct Baseline and Endline Assessments: Conduct baseline and endline assessments for projects to measure initial conditions and evaluate project impact over time.
• Prepare and Conduct Assessments: Prepare and conduct various assessments to evaluate project performance and impact.
• Develop Assessment Reports: Develop detailed assessment reports based on the findings from various evaluations and assessments.

Information Management and Reporting:

• Provide M&E inputs for regular analysis and action planning meetings to compare data against project milestones, targets, and quality expectations across project sites.
• Identify issues requiring concerned staff attention.
• Extract lessons learned from projects, systematically document and make them readily accessible to staff.
• Support the Project Team to ensure that data is collected and entered into databases and tracking sheets, and/or the data platform regularly including GBVIM+.

Staff Capacity Building:

• Train Project staff in data collection methods, management, analysis, and how to use data for decision-making.
• Provide consistent, supportive supervision to strengthen staff performance as necessary to meet monitoring objectives.

Qualifications and Experience

• Minimum three (3) years of experience within the development / humanitarian sector
• University degree (statistics, social science, development economics, or a related discipline)

Other Requirements:

• Proven technical skills in monitoring and evaluation, experience with qualitative and quantitative data collection and analysis
• Proven abilities in developing monitoring plans, data collection, information management, use of databases, and analysis and performance monitoring
• Demonstrated ability to train and build the capacity of others
• Comprehensive knowledge of humanitarian accountability principles and their translation into practice
• Strong planning, organizational and interpersonal skills
• Excellent analytical, presentation, and reporting skills
• Excellent database, data management, and data analysis skills, with experience using at least two software applications such as Microsoft Excel, Power BI, and Kobo Collect launching and deployment.