Monitoring and Evaluation Officer at PanAfrican Capital Holdings Limited

About the job

• The Monitoring and Evaluation (M&E) Officer will be responsible for monitoring and ensuring high-quality and timely inputs, and for ensuring that the foundation maintains its strategic vision and that project activities result in the achievement of intended outputs in a cost-effective and timely manner.
• He/She will be responsible for designing and implementing the M&E activities of the Project; assisting the programs officer in preparing Quarterly/Annual reports on project progress and will monitor the project activities on a regular basis, developing and maintaining the MIS of the Project, and will be responsible for the collection & analysis of different data in relation to the project activities.
• The Monitoring and Evaluation Officer will work in close collaboration with the project team and volunteers.

Responsibilities

The Monitoring and Evaluation Officer will have the following duties and responsibilities:

• Develop and strengthen monitoring, inspection, and evaluation procedures.
• Monitor all project activities, expenditures, and progress toward achieving the project output;
• Recommend frameworks and best monitoring procedures for the foundation.
• Develop monitoring and impact indicators for the project's success;
• Monitor the sustainability of the project's results.
• Provide feedback on project strategies and activities.
• Suggest strategies on Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks.
• Conduct capacity assessment on existing monitoring and evaluation system.
• Provide inputs, information, and statistics for quarterly, annual, and other reports.
• Participate in annual project reviews and planning workshops and assist in preparing relevant reports.
• Assist in coordinating across the available components of the Project to ensure effective implementation of M&E/MIS.

Measurable Outputs and Performance Indicators

• Preparation of monthly MIS reports.
• Assist in preparing other relevant reports.
• Organize and conduct training on M&E/MIS for projects and other team members.
• Assist in preparing reports on the findings and lessons learned from project innovations.
• Provide input and update information related to the project outcomes.
• Assist in preparing monthly and quarterly reports on project progress based on MIS reports on project activities.
• Prepare Issues Log and Risk Log for the project.
• Develop an M&E system for the Project and for the government counterpart/stakeholders.

Competencies

• Demonstrates integrity by modeling values and ethical standards.
• Organizes and accurately completes multiple tasks by establishing priorities while considering special assignments, frequent interruptions, deadlines, available resources, and multiple reporting relationships.
• Plans, coordinates, and organizes workload while remaining aware of changing priorities and competing deadlines.
• Establishes, builds, and maintains effective working relationships with staff and clients to facilitate the provision of support.

Knowledge Management and Learning

• In-depth knowledge of MIS, M&E, and development issues.
• Excellent knowledge of monitoring and the application of methodology: Good understanding of capacity assessment methodologies; excellent ability to identify significant capacity-building opportunities;
• Excellent communication skills (written and oral): Sensitivity to and responsiveness to all partners, respectful and helpful relations with donors and project staff.
• Ability to lead the implementation of new systems (business side), and affect staff behavioral/ attitudinal change.
• Self-Management.
• Focuses on results for sponsors and donors.
• Consistently approaches work with energy and a positive, constructive attitude.
• Demonstrates strong oral and written communication skills.
• Remains calm, in control, and good-humored even under pressure.
• Demonstrates openness to change and ability to manage complexities.
• Responds positively to critical feedback and differing points of view.
• Solicits feedback from staff about the impact of his/her own behavior.

Qualifications

Education

• University Degree preferably in social science or developmental studies.

Experience

• At least 2 years of experience in the design and implementation of M&E/MIS in development projects.
• Experience in designing tools and strategies for data collection, analysis, and production of reports.
• Proven ICT skills, especially in the development of MIS software using database software.
• Expertise in analyzing data using statistical software.
• Strong training & facilitation skills.