MIS Specialist at Ascentech Services Limited

OBJECTIVE:

To establish a solid foundation for the MIS function within the operations team, ensuring accurate, efficient, and timely data management and reporting that supports operational excellence and decision-making.

KEY RESPONSIBILITIES:

Team Coordination and Leadership:         

• Facilitate effective communication and collaboration within the team to ensure all reporting deadlines are met with accuracy.

Direct Reporting and Communication:

• Directly report to the Operations Head with parallel reporting to the Finance Head, ensuring transparency and alignment with both operational and financial objectives.
• Act as the primary liaison between the operations and finance departments for matters related to MIS.

Daily Report Management:

• Ensure the collection of daily signed reports from each section in charge.
• Implement a system for the timely escalation of any exceptions or discrepancies to the Production Manager and Finance head.
• Data Entry and Integrity:
• Oversee the data entry process into the MIS system, ensuring a maximum one-day buffer for data logging to maintain data freshness and relevance.
• Develop and enforce data entry standards and practices to ensure high data integrity and accuracy.

Performance Tracking and Data Analysis:

• Monitor and track daily performance metrics for each machine, including input, output, parity, and adherence to standard settings.
• Analyze data to identify trends, inefficiencies, and opportunities for process optimization.
• Conduct thorough analysis of operational data to derive actionable insights.
• Support the operations team by providing data-driven recommendations for process improvements, efficiency enhancements, and cost reduction strategies.
• Prepare and present regular reports on key performance indicators (KPIs), highlighting trends, anomalies, and improvement areas.

Inventory and Stock Management:

• Highlight and report any instances where stock is not processed within the set limits on a daily basis, facilitating timely corrective actions.

Report Consolidation and Optimization:

• Assess the current reporting mechanisms and identify redundancies.
• Develop and implement strategies to consolidate reports, eliminating parallel reporting systems to ensure a single source of truth for operational data.
• Collaborate with IT and operations teams to automate report generation wherever possible, reducing manual intervention.

QUALIFICATIONS AND SKILLS:

• Professional certification from ICAN (or equivalent) is highly desirable.
• 6-10 years of experience as an MIS specialist in a manufacturing environment.
• Proven experience in MIS, data analysis, or a similar role within a manufacturing or processing environment.
• Strong leadership skills with the ability to manage cross-functional teams.
• Exceptional analytical skills and proficiency in data management tools and software.
• Excellent communication skills, both written and verbal, with the ability to effectively communicate complex information to non-technical stakeholders.

LOCATION: MOWE, OGUN STATE