Medical Data Processing Officer at Medecins Sans Frontieres

Main Objective and Responsibility of the Position

• Carrying out medical data collection and entry activities into the mission database recording all relevant clinical and demographic data on patients and ensuring data quality/reliability, according to MSF protocols and maintaining confidentiality while producing the appropriate, updated documents for the medical team in order to support decision making processes.

General Accountabilities

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered has been authorized and that appropriate documentation has been received (patient records, treatment monitoring, etc.). Ensuring that all data entry processes occur in a timely and efficient manner.
• Ensuring all data collected and entered to databases is consistently accurate and complete. Being responsible for ensuring that quality control queries of the database are followed up, ensuring identification of data entry errors and corrections. Immediately reporting to the supervisor, any anomalies in the database.
• Filing documents according to MSF standards.
• Communicating regularly with the HCW’s, assisting in the (re)training when necessary, on proper registration of patients, proper filling of the various forms, clarifying queries, obtaining missing information and correcting errors, ensuring they have ongoing sufficient supplies of necessary hardcopy data collection forms
• Assisting in the compilation and preparation of regular reports and providing detailed information to medical and laboratory teams (weekly, monthly, according to patient treatment requirements).

MSF Section / Context-Specific Accountabilities

• Performing data entry of all epidemiological information into select databases program and creating appropriate reports, providing data for project development purposes.
• Ensuring that all data entered are authorized and appropriate documentation has been received (patient records, treatment monitoring, etc.).
• Ensure medical team and health promotion team have the adequate update version of data collection tools for appropriate data collection in the field.
• Ensuring that all data entry processes occurs in a timely and efficient manner.
• Participate in the search for missing data.
• Make regular back-ups of all data processed.
• Look after all equipment provided and keep recording area clean and tidy, giving special importance to all patient files.
• Report any issue concerning data management to superior.
• Elaborate statistical reports when required by the medical team.
• Ensure, promote and maintain confidentiality regarding all information registered and keeping data safe and filed appropriately.

Data collection:

• Carry out additional data entry (with medical team and health promotion team) and enter the information requested by the section/field.
• Ensure appropriate and timely entering of consumption data and patient data of the specific mobile clinic or other departments.
• Together with Epidemiologist / Medical team Leader:
• Report the entered data with regular basis and update the missing data and delay of the mobile clinic report to the MTL/ epidemiologist.
• Involve in the data collection of any outbreak intervened/supported and if needed with the support of Epidemiologist/MTL.

Requirements (Qualifications / Experience / Knowledge)
Education:

• Essential, higher education with proven computer literacy. Degree in Information and Technology (IT) or mathematics field, desirable.

Experience:

• Minimum of 2 years work experience. Experience in data entry/analysis desirable.

Languages

• Mission language and local language essential.

Knowledge:

• Essential computer literacy (word, excel and internet).

Competencies:

• Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management.