MD Ashaka's Personal Assistant at Lafarge Cement

Summary

• To provide secretarial and administrative services to the Ashaka MD and lead office support staff

Responsibilities

• Office Supervisor
  • Perform action tracking, maintaining pending files and log off due dates to ensure timely reply or action
  • Composing routine correspondence and reviewing correspondence for signature
  • Carry out coordination with other offices
  • Scheduling, planning and coordinating meetings and conferences
  • Arrangement of flight tickets and logistics
• Receptionist/ Secretary
  • Receives office visitors and schedules appointments
  • Perform filing systems design and maintenance
• Key Performance Indicators
  • % of late replies correspondence  
  • No. of missing files  
  • Number of complaints Received  
  • No. of accidents recorded against zero targets  

Competencies Required 

• Functional Competencies
  • Knowledge of record keeping and information retrieval
  • Computer skills
  • Interpersonal skills
• Organisational Competencies
  • Oral Communication
  • Written Communication
  • Culture awareness
  • Work planning
• Attributes
  • Teamwork and Collaboration
  • Integrity
  • Innovation and creativity

• Qualifications
  • A good University degree in any courses
  • Minimum of 5 years experience

Interfaces 

• Internal: All staff
• External:All external stakeholders