Material / Logistic Coordinator at Fortis Engineering Services

Brief Description

• To coordinate, deliver material and logistic activities including DED input to deliverables for assigned projects and ensure timely completion to the required quality standards.

Dimensions

• Deliver the Material/ logistic scope for the BN EPC1 project.
• Work in a multi-discipline project team providing all necessary support towards ensuring quality work delivery on schedule.
• Work and guide contractor team in delivering the required installation for EPC1 systems, equipment package in line with project specifications.
• No direct reports.
• No CAPEX budgets.

Principal Accountabilities

• Adhere to and work in line with company guidelines on Health, Safety, Security, and Environment (HSSE) and Ethics & Compliance.
• Ensure adherence to Shell HSSE standards and to deliver within budget i.e. cost control and accounting, schedule, and quality requirements.
• Work with the various work package engineers to ensure that the design and construction expectations are met with regards to safety, quality, cost, and schedule
• Have Technical knowledge of Oil and Gas materials and Standard procurement competency and contract management Certified CIPM) which will professionally carry out the following duties:
• Liaising with the procurement team and vendors for expediting material deliveries services for offshore construction Compiles and maintains material and parts inventory and status information.
• To ensure proper sparing and effective ROS (required on Site) for all procured items, all spare parts needed on site.
• Expedite Purchase Orders to ensure on timely delivery.
• Initiate update of Bill of Materials or Material Masters
• Carry out spend, cost and market analysis and identify opportunities for cost savings.
• Review Material Supply Chain metrics and make proposals for improvement.
• Maintain the work-pack library to avoid necessary rework in future.
• Ensure completeness and accuracy of Purchase Requisition specification.
• Identify where materials can be delivered under existing Outline Agreement
• Define the required quality assurance (expediting and special inward goods inspection) for critical materials.
• Arrange and monitor expediting.
• Follow up on Purchase Order with supplier and stay in contact with supplier for critical materials.
• Receive confirmation from warehouse manager on receipt of material/compliance to spec.
• When material is not received in good order or too late, liaise with WP to initiate moving out LAFD (Latest Allowable Finish Date) where applicable and to escalate to company project team.
• Implement work processes including Management of Change, HSE MS, Technical Assurance frameworks etc.
• Gather and share learnings.
• Drive Enterprise First behaviours with regards to Leadership, Accountability and Teamwork. Drive Top Quartile behaviours.
• Mentoring material and logistic team.
• Perform all other duties as assigned by supervisor.
• Stakeholder management and engagement with relevant government agencies
• Ensure material and logistic requirements are performed in accordance with the terms and conditions in the relevant contract documents.
• Development and implementation of material and logistic resource for planning and forecasts
• Create demonstrable value for customers by understanding their drivers and critical success factors.
• Contribute to excellent HSE performance throughout the engineering and execution phase of the project life cycle.
• Keep track on the material and logistic schedule and report any issues to stakeholders.
• Supervision of material and logistic activities.

Requirements
The Material/logistic co-ordinator shall have following qualifications and
experiences:

• Minimum of Bachelor’s Degree in Engineering or Science related field preferably.
• Fifteen (15) years Minimum working experience on material management or warehouse experience.
• 15 years’ industry experience in capital oil and gas projects.
• Skill of frontline operations, construction, and projects.
• Knowledge of methods, materials, tools, and equipment in the installation of oil and gas exploration equipment
• Skill in Inventory Management
• Skill in store management, handling of materials & consignment of goods
• Skill in ordering / tracking of materials via SAP. proficiency using other materials management tools.
• Proficiency with Digital ‘Track and Trace’ tools will be an added advantage.
• Able to learn and use SAP BP experience – work orders, shipping, inventory transfer transactions.
• Ability to communicate effectively in written and verbal form.
• Proficient in the use of SAP-Material Management Module and Microsoft office.
• Effective communication in written and spoken English.
• Registered member of CIPM
• Good use of measuring tools
• Excellent analytical, oral, and written communication skills
• Able to lead a team of people from diverse cultural backgrounds.
• Demonstrated proficiency in computer skills, including all Microsoft office tools.
• Commercially astute. Proven track record in contract management.
• Ability to deal with multiple often conflicting goals and priorities.
• Provides a clear and decisive leadership in an environment of many competing priorities and diverse activities and issues.
• Strategic thinker and pragmatic solution provider
• Excellent interpersonal and leadership skills, well developed communication skills i.e. report writing and presentation are essential.
• High personal energy level and a proven track record in achieving stretching personal and business goals.
• Strong commitment to learning and continuous improvement
• Experience in coaching, mentoring and motivating others to be successful.
• Experienced in key customer and stakeholder management.
• Excellent leadership skills. strategic thinker and pragmatic lead.
• High personal energy level and a proven track record in achieving stretched personal and business goals.
• The candidate must demonstrate strong organizational abilities, good human and public relations skill and strong operational safety awareness.
• Ability to work and manage in a diverse, multi-cultural environment.
• Must have knowledge/skill level in HSSE and applications within the Oil and gas Industry.
• Excellent Communication skill (written and oral)
• Team player with ability to collaborate effectively with internal and external stakeholders to ensure project alignment and successful delivery.
• Ability to work in a multi-cultural environment

Justification:

• The material and logistic co-ordinator is under resourced for the work volume especially as the project transitions into detailed engineering.
• To ensure the project's successful and high-quality delivery, it is necessary to fill the positions provisioned in the Project organogram as soon as possible.