Manager, Warehouse at eHealth Systems Africa

Loaction: Ngala, Borno

Purpose of the Position

• The Warehouse manager oversees inventory and coordinates shipping procedures along with ensuring that all company products are moved from the storage area to the required destination in a safe and timely manner.
• He is also responsible for handling accounting and record-keeping activities, as well as manage the inventory system and keeping abreast of the costs that are involved in making purchases.
• Generally keeps, secure and distribute asset of eHA as requested.

What you’ll do
To perform this role successfully, the Warehouse Manager will perform the following responsibilities which may include but are not limited to:

• Coordinates the tracking and movement of goods and supplies. Keep accurate waybill records.
• Manage stock using the internal warehouse and stock management procedures.
• Performs a variety of tasks related to the Asset Management function.  Logs all new asset in the asset register and ensures the appropriate coding and labeling of assets. Updates asset register regularly with changes and new acquisitions.
• Ensure that the electronic database/asset, inventory tracking database, and all relevant documentation are updated on a monthly basis and provide signed hard copies for the physical files.
• Perform various warehousing tasks and operations using dedicated software applications and databases.
• Provide weekly warehouse report, Asset database and inventory tracking report to the Operations Manager.
• Accomplishes warehouse human resource objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising job contributions; timekeeping, recommending compensation actions; adhering to policies and procedures.
• Meets warehouse operational standards by contributing warehouse information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying warehouse system improvements.
• Meets warehouse financial standards by providing annual budget information; monitoring expenditures; identifying variances; implementing corrective actions.
• Moves inventory by scheduling materials to be moved to and from the warehouse; coordinating inventory transfers with related departments.
• Delivers supplies and equipment to departments by receiving and transferring items.
• Maintains storage area by organizing floor space; adhering to storage design principles; recommending improvements.
• Maintains inventory by conducting monthly physical counts; reconciling variances; inputting data.
• Accomplishes warehouse and organization mission by completing related results as needed.
• Participates in and promotes a positive, supportive, cooperative team environment.
• Observes safety and security procedures.
• Must always adhere to policies and procedures.
• Will adhere to eHealth Africa Code of Conduct as well as ethical standards of the field.
• Working with partner organizations in meeting their item storage and withdrawal needs.

Requirements
Who you are:

• Bachelor's Degree in Business Administration, Warehousing, Logistics, Procurement or any other related field.
• Minimum 5 years of progressively related experience, with at least 2 years supporting fair and open procurements including conducting cost/price analyses, preferred vendor negotiations, and working within US government regulations.
• Experience working with US government-funded acquisition and assistance instruments preferred.
• 2 years’ experience with an NGO at a supervisory level.
• Exhibit professionalism in the workplace at all times.
• Accepts responsibility for own actions.
• Strong leadership and communication skills with both internal team members and external business stakeholders.
• Follow through on commitments.
• Excellent communication skills required including written, verbal and interpersonal.
• You must have a great understanding regarding health and safety for self, others.

Core Competence:

• The requirements listed below are representative of the knowledge, skill and/or ability required for you to successfully perform this job.
• Exhibit professionalism in the workplace at all times.
• Excellent interpersonal communication skills, organizational skills and great attention to detail.
• Treat others with respect and consideration regardless of their status or position.
• Taking ownership of our work, doing what is needed without being asked, following through.
• Planning ahead, managing time well, being on time, being cost conscious, thinking of better ways to do things.
• Being helpful, respectful, and approachable and team oriented, building strong working relationships and a positive work environment.  
• Disciplined with outstanding organizational skills.
• Exhibits a great amount of flexibility in delivering your duties.
• Ability to work in distant locations under minimal supervision.
• Exhibit a high sense security consciousness and alertness at all times and working effectively with security forces to ensure the safety of lives and properties.