Manager, Supply Chain Operation at WTS Energy

Key Duties:

PROCUREMENT

• Co-ordinate procurement activities such as Purchasing, Expediting, Logistics and Material Handling, ensuring best value through exploring different purchasing options, whilst complying with the company’s procurement strategy.
• Design or implement supply chain policies that support business strategies adapted to changing market conditions, new business opportunities, or cost reduction strategies.
• Drive cost reduction efforts utilizing negotiation techniques, managing transportation costs, and minimize working capital while meeting company objectives.
• Prepare and process requisitions and purchase orders for supplies and equipment.
• Perform procurement cost analysis of materials and equipment based on location, time, consolidation points and developed procurement strategy to achieve desired results.
• Select transportation routes to maximize economy by combining shipments or consolidating warehousing and distribution.

LOGISTICS

• Supervise all logistics, distribution, and transportation process, ensuring efficient and optimized service delivery.
• Keep track of quality, quantity, stock levels, delivery times, transport costs and efficiency within the order cycle.
• Ensure adherence to delivery standards, efficiencies, and regulatory requirements.
• Approve and coordinate routes mapping and schedules.
• Develop and monitor compliance to policies or procedures for logistics activities.

VENDOR MANAGEMENT

• Build and maintain an effective database for tracking OEMs, OEM accredited distributors, stockists, and equipment suppliers.
• Appraise vendor manufacturing ability of materials, equipment or supplies through on-site visits and measurements to determine product availability and terms of sales.
• Monitor supplier performance to assess ability to meet quality and delivery requirements.
• Resolve vendor or contractor grievances, and claims against suppliers.

CONTRACT MANAGEMENT

• Negotiate prices, terms and delivery schedules with contractors and vendors / manufacturers to achieve cost reduction.
• Monitor the status of live contracts and purchase orders.
• Review and develop technical/commercial tenders to enhance the quality of tenders submitted to meet client’s specification and standards.

TENDERS & PROPOSAL MANAGEMENT

• Provide guidance and support on all major Tenders and service contracts; Develop and review technical/commercial tenders to enhance the quality of tenders submitted to meet client’s specification and standards.
• Evaluate tenders and select providers in an objective and rigorous way, in line with established guidelines and principles.
• Review of information about demands and derivation of supply and proposal preparations.
• Clarification of bid conditions and management of Tender preparations.
• Proactive monitoring of bids to ensure outcome is aligned with the organization’s success threshold.
• Contribution in cost and price calculations.
• Timely preparation and coordination of tenders to enable critical review and amendments prior to submission deadlines.
• Manage the bid / proposal win strategy and ensure full traceability and rigour in executing the strategy.
• Ensure that the strategy is continually reviewed to reflect changing circumstances.
• Sell the strategy internally and to stakeholders.
• Define and communicate a vision providing focus and energy for the sharing of knowledge.
• Create and sustain inspiration, energy and focus over time.
• Influence and implement commercial strategy to meet the winning price.
• ▪Define cost drivers and pricing.
• Think ‘out of the box’ and advise on the implications of different options.

WAREHOUSING & INVENTORY MANAGEMENT

• Analyse inventory, market, and delivery systems to determine how to increase inventory turns, reduce waste, or optimize customer service.
• Design or implement warehousing strategies for production materials or finished products.
• Maintain records of goods ordered and received.

WORKFLOW MANAGEMENT

• Document physical supply chain processes, such as workflows, cycle times, position responsibilities, or system flows.
• Prepare timely and accurate reports on Supply Chain Management activities and performance against established targets to the CEO.

CUSTOMER RELATIONSHIP MANAGEMENT

• Maintain good relationship with internal and external customers and lead customer satisfaction projects.
• Research suppliers and maintaining strong business relationships.
• Build and maintain effective and cooperative relationship with relevant government regulatory agencies.
• Put in place Supply Chain strategies to improve the company’s competitive edge.
• Establish and manage a database of approved efficient Customs clearing agents.
• Establish and manage a data base of approved efficient transportation companies.
• Coordinate client inspections of facilities/equipment, material movement and clearing.

PERFORMANCE MANAGEMENT

• Process Mapping of current supply chain processes, develop and implement improvement initiatives.
• Develop supply chain Standard Operating Procedures and drive compliance.
• Define performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality.
• Ensure performance is adequately captured, analysed, and utilized for improvement activities.
• Manage Sales, Inventory, and Operations Planning (SIOP) process to support revenue forecast, improve On
• Time Delivery (OTD), eliminate material shortages, increase inventory turns, and identify production capacity constraints.
• Select, train, evaluate and develop supply chain staff to facilitate the attainment of company objectives.

JOB REQUIREMENTS EDUCATION:

• Bachelor’s degree in business management, Supply Chain, Engineering, or another related field
• MBA or MSc (Added Advantage)
• Certification in Supply Chain Management required.
• Certification in Project Management

EXPERIENCE:

• Minimum 12 years’ Supply Chain experience with at least 5 years in supervisory capacity in the oil and gas industry