Maintenance Planner at Grand Cereals Limited

Location: Jos, Plateau
Function: Supply Chain
Job Class: JC 12
Reports To: Engineering Manager

Purpose of Job

• Responsible for managing the maintenance process across the factory, reducing breakdowns and ensuring equipment reliability and maintainability.
• The role also ensures that maintenance related data that guarantees equipment reliability are kept up to date.

Key Accountabilities
Work Order Management:

• Responsible for reviewing notifications from various sources, converting to work orders and assigning same to relevant maintenance personnel responsible for resolution.
• Follow up the work order system to ensure that work orders are completed on schedule. Responsible for generating data that measures compliance to work order system.
• Drive the system that ensures that all work done in the factory are accomplished using work orders.

 Tag System Management:

• Responsible for managing the tagging system to ensure that all identified equipment issues are tagged.
• Follow up with Maintenance personnel to confirm that the tag record and analysis register is updated at all times.
• Co-ordinate resolution of all tagged issues in good time.
• Manage the process that integrates the tag system with SAP notification systems.

 Maintenance Cost Management:

• Generate monthly reports to track cost of maintenance across the plants.
• Work with Maintenance Engineers to drive down the cost of maintenance by rolling out best in class maintenance practices.

 Work Preparation and Maintenance:

• Participates in Planned Maintenance preparation by coordinating the pre-maintenance inspection, pre-maintenance meeting, the maintenance process and post-maintenance inspection/meeting. Ensures that all processes are documented accordingly.
• Follow up on maintenance planning and feedback and ensure files are properly documented on the server.

Maintenance Planning and Control:

• Manage the planning and execution of maintenance by designing and implementing Standard Operating Procedures (SOPs) to guide the planning and execution of maintenance.
• Manage the execution of all 5why deliberations to ensure quality of the process and follow up on execution and documentation of all countermeasures generated from the RCA.
• Manages and updates the Planned Maintenance System on SAP to ensure that task lists are updated and used during maintenance.
• Manage weekly maintenance-related meetings and follow up to ensure that resulting activities are carried out to reduce breakdowns to the barest minimum.

Equipment and Plant Reliability:

• Manages reliability metrics of MTBF, MTTR and number of breakdowns. Generate reports to track reliability of equipment and liaise with maintenance personnel to stem downtrends.

Workplace Organization:

• Ensures workplace is 5S Compliant to enhance maintenance activities, safety and general working condition within the area where maintenance is being carried out.
• Maintains files appropriate to the activities of maintenance structure.
• Prepares reports and composes correspondence relative to the work.
• Cleanliness and orderliness of work areas
• Ensures that the workplace is organized according to extant 5S standards

 Health, Safety and Environment:

• Reports near misses, unsafe conditions and unsafe behaviour within and outside work area
• Participate in period hazards identification and detailed risk assessment in work area as applicable
• Participate in investigation of safety events (Incidents, accidents etc) in work area.

Education and Experience

• A minimum of an Ordinary National Diploma in any Engineering related discipline
• A minimum of five (5) years relevant work experience with at least three (3) years in a role as technician.

 Knowledge, Skills & Attitude:

• Excellent knowledge of SAP PM and Work Order Management techniques
• Basic knowledge of spare parts and relationship with equipment
• Analytical and Numerate Skills
• Effective communication skills
• Multitasking and Time Management Skills
• Interpersonal skills
• Physical and mental alertness