Logistics & Warehouse Assistant at FHI 360

Supervisor:                Field Coordinator 

Project Description:

FHI 360 is expanding its expertise by responding to this humanitarian crisis through integrated WASH, Protection, Health, and Nutrition interventions.

Under the direct supervision of the Field Coordinator, the successful candidate will be responsible for implementation of all activities related to asset management, facility management, fleet management, warehousing, and logistics quality control.

Duties and responsibilities:

• Assists field coordinator in the arranging travel for field site staff and program beneficiaries.

• Assist the field coordinator in procurement and deliveries of materials to the warehouse and field sites.

• Verify quantities of goods delivered, inspect for damage, and sign delivery tags.

• Prepare and maintain records concerning the receipt and issuance of materials.

• Assists field coordinator in provision of logistic support to trainings delivered to community volunteers.

• Update computer inventory control records.

• Perform periodic physical inventory spot checks and reconciles with inventory records.

• Assist in determining proper inventory levels, ordering points, and ordering quantities.

• Confer with user departments and provide cost information for budgeting purposes.

• Advise on methods to improve receiving, storing, and distributing materials and supplies; and maintain stock control records.

• Liaises with Field Coordinator & Senior Procurement and Logistics Officer to minimize inventory and eliminate obsolete items.

• Track usage of supplies and report on any incidence of abuse.

• Serves as point of call for logistical and administrative needs at the field site.

• Performs any other duties as assigned.

Knowledge, skills, and abilities:

• Ability to comprehend and make inferences from technical materials and equipment.

• Demonstrated knowledge in pricing, contracts negotiations, policies, and procedures.

• Technical understanding of office and other mechanical and electrical equipment. 

• Good analytical, numerical, and problem-solving skills.

• Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint

• Work independently with initiative to manage high volume workflow.

• Must exhibit high levels of professionalism, integrity, and ethical values at all times.

• Record keeping, report preparation, filing methods and records management techniques.

• Excellent written, oral and interpersonal communication skills with ability to work as a team member.

Qualifications and requirements:

• BS/BA degree in Business Administration, Engineering, Estate or facilities Management or related field with at least 3 years of relevant experience.

• Familiarity with donor-funded procurement rules and regulations is an advantage.

• Experience using inventory management software is an advantage.

• Demonstrated success in multicultural environments is an advantage.

SAFEGUARDING:

FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.