Logistics Manager at Action Against Hunger | ACF Nigeria LTD/GTE

Location: Damaturu, Yobe State
Starting date: As Soon As Possible
Direct Line Manager: Field Coordinator / Operations Support Coordinator

Objective 1

• Supervise the Logistics team in the field base

Tasks and Responsibilities:

• Organization and supervision of the logistics department in the base.
• Perform evaluations of team members and follow-up on objectives as well as the performance of team members.
• Plan staff development/training for the logistics team at the base level. Train staff and provide ad-hoc support on how to properly operate within and implement AAH logistic policy and procedures.
• Be the backup of any logistic team member in the base whenever on leave or sick.
• Provide weekly/monthly planning for the team in the base; prioritize tasks, set deadlines and follow up on tasks requested from team members.
• Motivate the team through sound people management principles.
• Contribute to or draft guidelines were needed to ensure tasks and responsibilities are well defined and known.

Objective 2

• Manage the Supply Chain functions at the Base

Tasks and responsibilities:

• Facilitate a supply planning mechanism between the Programs, Finance and supply team at the base;
• Support the Project Procurement Plans (PPP) and Supply plans process and raise alert when they are not developed and implemented in the base.
• Cross-checks PFUs with supply plans, discuss with Program managers discrepancies.
• Follow up on requests believed to represent a financial risk for the organization.
• Support procurements in fields where logistics expertise is required (vehicles, rehabilitation,…), provide support has requested by supply chain manager or HoD logistics ( participate in tender committees on request, back up,…), raise an alert in case of breach of AAH kit log procedures or donors rules and regulations.
• Carry out spot checks all across the supply chain whenever needed.
• Supervise stock management (storage conditions, stock reports, expiry dates…) and ensure that it follows laid down procedures and; that stock release orders, stock cards, SFU and other documents and/or tools are used and systematically updated.
• To monitor the deliveries to the departments/bases/programs.
• Ensure the monthly stock report is done on time.
• Carry out spot check across the warehousing process every month at least.
• Sit-in for the supply chain manager when he is on leave

Objective 3

• Fleet & Transport Management

Tasks and Responsibilities:

• Organize and plan the vehicle fleet using ACF tools and update the board on a daily basis
• Ensure staffs are taken for their meetings and appointments and picked up on time,
• Be the requester’s focal point for DFR or movement request (inter-base or international, by road or by air)
• Delegate to office assistant and control :
• Air tickets’ booking from authorized travel agent to local and international destinations,
• Pick up/ drop box and taxi bookings.
• Update of the QTR movement plan
• Verification of invoices from taxi companies to make sure they are in order and charged correctly.
• Ensure base vehicles are serviced on time and that records are properly kept in appropriate fleet folders
• Be the focal point with field base sending vehicle to Abuja for service or repair and with the workshop (ensure Job card is shared with workshop on time, that the car is tested and that documentation is up to date before travel back to the field, share appropriate information with base log for records and proper reporting in the running cost monthly report.

Objective 4

• Equipment Management

Tasks and Responsibilities:

• Supervise equipment management (ensure IT Officer’s management of equipment follows Kit log, IT Policy and Mission guidelines) in liaison with the mission ICT manager.
• Ensure by proper supervision of IT Officer that all communication means are working in the mission (Internet, HF/VHF, GSM, and Thuraya) and that licenses to use them are up to date.
• Ensure by proper supervision of IT Officer that all users have signed a temporary allocation form for all equipment that they are receiving and that small asset register at the capital is properly used by IT Officer to track equipment movements.
• Perform regular controls to ensure the accuracy of monthly equipment lists consolidated by IT Officer.

Objective 5

• Financial Management

Tasks and Responsibilities:

• Support Logistic Coordinator in preparing spending plan for mission log related cost (fleet planning…)
• Contribute with Logistic Coordinator to the development, implementation and review of the mission Country strategy
• Contribute with Logistic Coordinator to the development and follow up of budget and proposals
• As a senior staff member of Action Against Hunger the Logistic manager is expected to have an overall knowledge of the base projects, set ups and their budgets follow up.
• Contribute with Logistic Coordinator to the preparation of audits.

Objective 6

• Security and Communication Management at the Base

Tasks and Responsibilities:

• Ensure daily communication systems (radio, phones…) is done
• Ensure standard ACF communication procedures are respected in the capital and on the bases
• Report any incident to the Logistics Coordinator or Operations Support Coordinator using the kit log 3 format

Position Requirements
Qualifications:

• A Bachelor's degree in Logistics or Business Administration or Purchasing and Supply.
• Certification in CIPS, Supply or Logistics desirable

Skills And Experience:
Essential:

• Minimum of 3 years’ extensive experience in logistics management, preferably in humanitarian or development work
• High level of Integrity and Transparency
• Excellent people management skills combined with the ability and desire to further develop staff capacity
• Strong organization and management skills and ability to coordinate a diverse range of people and responsibilities.
• Ability to organize and prioritize workload, using initiative when appropriate and demonstrate good judgment
• Possess strong analytical, communication, interpersonal and negotiation skills
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well
• Flexible, able to live and work in a stressful and insecure environment

Minimum Basic Salary
NGN 424,310 per Month