Logistics Coordinator Nigeria at Norwegian Refugee Council (NRC)

Role and responsibilities

The purpose of a Logistics Coordinator is to implement delegated area of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high value procurement; management of warehouse; fleet; assets; securing supporting documentation/archiving; reporting and coordination. 

Generic responsibilities 

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements/compliance.
• Coordinate timely operational planning and management of logistics activities. 
• Ensure that country specific SOP’s regulate procedures at Area Office level and perform periodic checks.
• Coordinate market assessment/survey within the scope and request of programme/project developers
• Prepare and submit reports and analysis. 
• Support line managers in procedures and require support team trainings related to logistics.
• Provide anti-corruption, transparency and cost efficiency focus on all processes (e.g. in procurement, vehicle management, asset management) 
• Ensure proper filing of all support documents.
• Perform other duties, as assigned by Line Manager

Specific responsibilities 

• To implement organisational Global Logistics Handbook procedures and ensure compliance with donors and organisational policies
• To support in the development of the Country Logistics SOPs and their implementation
• Ensure all agreement and contracts are either extended or re-tendered in time; and to timely process the newly requested tenders based on the tender time plan.
• Participate on all relevant meetings ensuring proper communication and coordination with other departments; and support in providing technical information where relevant
• To support in preparation of Project Procurement Plans and consolidation and reviewing of the Country Procurement Plan.
• To ensure that stock reports and documentation are accurate, updated regularly and conduct spot checks 
• Ensure all NRC Nigeria vehicles and generators reports are accurate and analysis of usage is conducted on a monthly basis. 
• To ensure Agresso Asset Register and Inventory list are accurate  and conduct reconciliatitions on a quaterly basis. Participate on the mid-year asset and warehouse physical/verification within the AO’s.
• Provide monthly reports on all logistics activities and ensure logistics KPI’s are achieved, report posted on a timely manner on O365 for Logistics Managers/designated review.
• Contribute to the identification of opportunities to implement cash-based interventions and market-based programmes by participating in assessments and response analysis discussions.
• To undertake any other duties as signed by the line manager
• Ensure capacity build the team in CO and AO logistics teams
• Handle complex and high value tenders and ensure that they are compliance to NRC and donor procurement and financial guidelines.
• Actively participate in market assessment/surveys, due diligence and vendor rating exercises.
• Ensure Procurement Tracker and Contract Follow up sheet are accurate and updated prior to being shared as the updates with all staff. 
• Consolidate quarterly reports on the performance of suppliers and service providers and highlight supplier with poor performance.

QUALIFICATIONS

Generic professional competencies for this position:

• Experience from working within technical expertise area in a humanitarian/ recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile.
• Fluency in English both written and verbal.

Context/specific skills, knowledge and experience:

• Minimum 5 years’ experience in Supply Chain Management at a senior level preferably within a humanitarian context.
• Bachelor's Degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).
• Good working knowledge of international supply chain operation 
• Experience and knowledge of key institutional donor’s procurement rules and regulations.
• Proven management experience, including training and capacity building of national staff.
• Strong interpersonal and communication skills.
• A high level of computer literacy.
• Fluency in English both written and verbal.