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Founded in 1915, Helen Keller International is dedicated to saving the sight and lives of the most vulnerable and disadvantaged. We combat the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research in vision, health and nutrition.
We currently have more than 180 programs in 21 African and Asian countr...
Position: Logistics Associate
Reports To: Finance and Admin Officer/HR/Admin. Coordinator
Overall Responsibility:
Under the supervision of the Finance and Admin Officer/HR/Admin. Coordinator, the Logistics Associate will support the proper management of health supplies; ensuring timely delivery of sufficient quantities of health commodities to state, LGA, Ward and facility levels. He/she works closely with the finance team, Procurement Officer and HR/Admin. Coordinator to make logistical arrangements, manages state office assets, coordinate the arrangement of materials and equipment to ensure smooth operations of the State office.
Specific Responsibilities
- Arrange for hotel reservations
- Arrange office travels in collaboration with Finance Team
- Provides support to Technical / Program staff in executing programs
- Maintain Helen Keller State assets register/Asset Panda
- Arrange spaces for new employees making sure of availability of desks, chairs etc. i.e. ready for them to use on the start day.
- Coordinate the approved budget for activities making sure that materials, equipment, etc required for the activity are organized and ready for the activity.
- Assist in organizing for the dispatch of goods and equipment whenever required
- Ensure the proper filing of procurement Purchase Requisition Form (PRF)
- Maintain vehicle Log book control and filing
- Office Maintenance follow up
- Purchase of office and program consumables in collaboration with the Procurement Officer
- Prepares/Signs Good Received Note (GRN)
- Receives and Issues inventory/materials
- Maintains office supplies inventory log book/card
- Official physical inventory count
- Maintain generator logbook
- Preparation & submission of monthly fuel consumption reports.
- Receives and sends out mails and correspondences
- Properly code and label all office furniture, equipment and non-consumable inventory
- Keep track of location of all equipment and furniture by projects, including transfers between offices/staff by updating the Asset Panda using the asset transfer form.
- Keep all relevant information including, which project the property belongs, price, make, model, location, user, condition, etc.
- Carry out additional tasks, as requested by the Head of Finance and Operations and Country Director.
Qualifications
- University Degree in Business Management or accounting. Postgraduate degree in related field preferred.
- Strong numeric skills and attention to detail and quality
- Minimum of 2 years’ experience in a similar position
- Ability to work independently and take initiative
- Experience with GiveWell / USAID / DFID or other donor funded project
- Advanced written and verbal proficiency in English including business terminology.
- Excellent communication, interpersonal and organizational skills
- Ability to work in a team-oriented environment while maintaining an individual workload
- Logical and flexible approach to solving problems, especially when working under pressure
- Monitoring/assessing performance to make improvements or take corrective action
Interested and qualified candidates should forward their CV to: nigeria.recruitment@hki.org using the position as subject of email.
Applications will be accepted until the position is filled.
In the spirit of our founder and namesake, Helen Keller
is dedicated to building an inclusive workforce where diversity is fully valued.
We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.
We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above
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