Logistics Associate (Commodity Accounting) G6 at World Food Programme (WFP)

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of a post-secondary certificate in the related functional area.
• Language: General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
• Experience: 6 years of experience in related field

KEY ACCOUNTABILITIES (not all-inclusive)

Accountablities

Within delegated authority, the Logisitcs Associate will be responsible for the following duties;

• Provide support to all LESS users and ensure technical issues are resolved timely or escalated to the HQ Logistics support team and real time transactions maintained
•  Ensure data integrity and transactions are carried out in real time. Request for justification for backlogs where necessary to identify challenges and preferred solution in consulation with the Commodity Accounting manager.
• Ensure Physical Inventory is performed timely, recorded and cleared in all locations on or before 5th of every month.
• Prepare stock position at the end of the month and share with Budget & Programming Unit for planning and decision making.
• Monitor and coordinate GCMF Sales Orders/Internal Purhcase Orders with colleagues in stock handover location and ensure sales are executed in a timely manner.
• Monitor commodity Best Before Date and Terminal Date of Disbursement, while following up with all locations to ensure commodities are dispatched/consumed before expiration.
• In case of damaged/unfit commodites, follow up to ensure necessary steps are taken and commodity status is converted to Unfit for Human Consumption in the system.
• Monitor Stock in transit and follow up to ensure receipts confirmation for commodity delivered to CP and within WFP and following up on any anomalies.
• Provide input necessary for decision making to management through timely and accurate reports.
• Build capacity of LESS users through regular refresher trainings and as the need arises.
• Ensure best use of new enhancements in LESS (by way of guidance, materials, trainings, etc.) and provide prompt feedback on any issues faced.
• Use the corporate reporting tool (PRISMA) for planning and decision making while ensuring data in LESS is aligned with PRISMA at all times.
• Perform other related duties as required by the Commodity Accounting Manager or Supply Chain Management