Logistics Assistant at Solidarites International

Mission / Objectives

• The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.
• In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the Deputy logistics manager in their absence.

List of main activities
Management of supplies:

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored.

Management of vehicle fleet:

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle logbooks are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles.

Management of equipment/telecommunications:

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication.

Management and monitoring of IT equipment:

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment.

Management of supplies:

• Supervise the maintenance and securing of warehouses
• Support the Deputy logistics manager in carrying out stock checks and physical inventories.

Human resource management:

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the Deputy logistics manager
• Ensure or assist with logistical training.

Profile Forsaken
Personal abilities:

• Education: Minimum of ND in Logistics, Accounting or any other related field.
• Professional experience: Minimum of 1 year experience in similar position (NGO/Private or public sector)
• Languages: English and local languages.
• Personal qualities: reliable, honest, very good organization, resistant to stress, good interpersonal skills (communication), team player.
• Technical competencies: Knowledge on procurement and supply chain management.
• Computer Skills: Good Knowledge Good Knowledge of Microsoft office suits, such as Excel, Power Point and Word Application.