Logistics Assistant at Malteser International

Responsibilities

• Support the procurement related tasks, complying the rules and regulations of Malteser International and donors.
• Follows up issuance of Goods Received Notes and Job Completion certificate from program.
• Follow up with finance team on outstanding payment.
• Assist Logistic officers to maintain proper filling and documentation of procurement documents.
• Assist Logistic officers to manage warehouse in Maiduguri and Pulka
• Assist Logistic officers to update and tag asset monthly.
• Update MI Inventory List and share on Monthly basis with Logistic officer.
• Coordinate with programs for weekly vehicle request.
• Assist Logistic officer in Booking of fight (Fixed and Rotary wing
• Assist Logistic officer to document all procurement related processes well and establish a good filing system.
• Assist Logistic officer to file all documents regarding correspondence and contacts and general administration. Keep project logistics folders up to date.
• Assist Logistic officer to Ensure timely organization of travel request, accommodation booking and by making flight bookings of fix wing and rotary wing.
• Fulfill other Logistical functions as required by the supervisor.

Required Qualifications, Competencies, Knowledge, and Experience

• University Degree in either Logistics, Supply Chain Management, Business Administration or equivalent, or another relevant field experience with additional years of related work experience and/or specialized training/ courses.
• A minimum of two (2) years’ experience in Logistics with experience working in an international organization environment.
• Excellent communication and interpersonal skills Advanced written and verbal proficiency in English including business terminology.
• Demonstrate good judgment and sound financial “common sense”.
• Good written and verbal communication skills.

Competencies:

• Commitment to accuracy and attention to detail.
• Ability to plan, balance and cope with competing priorities.
• Good standard of IT including proficiency in using MS Office, especially Excel spreadsheets.
• Ability to manage teams, initiate and organize work.
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Excellent communication, interpersonal and organizational skills.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Excellent English language proficiency (written and oral) and strong numeric skills