Logistics Assistant at International Medical Corps

Location: Damboa, Borno

Job Summary

• To provide quality logistic support for all IMC project sites in Nigeria, work with other members of the logistics team to develop and implement efficient logistical support systems for IMC.

Main Responsibilities

• Managing/ supervising resources within defined boundaries, which include people and assets.
• Providing professional advice to managers on areas of work covered in their remit.
• Supports operational implementation of Strategy.
• Develops solutions to diverse and complex problems within organisational policy.
• Interprets and applies operational and specialist information in a variety of formats from a variety of sources.
• Flexibility to anticipate and resolve challenges within corporate or divisional parameters, with moderate scope.
• Contribute to operational planning.
• Ensure Health and Safety procedures are followed at specific sites.

Key Responsibilities

• Optimizing the use of tools and having up-to-date Trackers on a daily basis
• Redeploy standard procedures not followed: assignment sheet for each material used, Inventory update
• Having reliable data that can allow the country office to take strategic measures in this direction.
• Work with Team in country to improve the data quality of monthly supply, inventory, fleet and fuel management reports, asset tracking list and key performance indicators.
• Assist Field offices to improve their data collection system.
• Provide ad hoc and standardized analysis, highlighting trends and potential problems, analysing trends and highlighting potential risks.
• Work closely with the Logistics Officer / Supply Chain Coordinator to ensure that new analysis are identified and monitored to ensure the effective and efficient performance of the country's logistics.
• Ensure compliance with Government, Donor and IMC procedures and ensure risks are kept to a minimum.
• Ensure field level procurement is conducted in line with IMC policies and procedures.
• Ensure adequate specifications are provided from field level for all requisitions
• Provide timely information to the programme department, on local and national procurement by maintaining a requisition tracking system.
• To keep records of all procurement transactions / warehouse transactions / Fleet transactions as relevant both electronically and manually for audit trail.
• Develop and Followed key performance indicators by which localized logistics contracts can be managed.

Qualifications
Skills and Competence:

• Preferably degree/diploma in Logistics and Supply or equivalent qualification plus mentioned experience. Professional certificates desired.
• At least 1 experience in logistics with a minimum of 1 year managing procurement and data management within an International Organisation.
• Proven experience and knowledge of operational logistics & supply chain, policies & procedures
• Good command of English. Proven ability to communicate effectively internally and externally, both orally and in writing
• Initiative and active problem-solving skills
• Proven training and capacity building experience
• Proficiency in the use of computers (Excel and Word)
• Strong ability to pay attention to detail. Good organisational and planning skills
• Ability to work and handle pressure & Strong team player.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
• Any other duties that may be assigned from time by supervisors

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.