Logistics Assistant at HMD Nigeria

Basic Responsibilities

• Coordinate with different clearing agents, to ensure no demurrage, effectiveness, productivity, for internal/external customer satisfaction.
• Processes orders and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance resulting in cost efficiencies timely delivery.

Scope of Accountability

• Support Procurement Head and Business Unit management with cost effective and timely logistics services.
• Coordinate, facilitate and optimize Shipping, Logistics, Freight Forwarding, Insurance, and Clearance to provide high level service achieving both Internal/external customers’ satisfaction.

Main Responsibilities
Duties include, but are not limited to the following:

• Plan, administer, and coordinate logistics activities of the full order cycle- from start to finish, to avoid demurrage, ensure meeting deadlines and satisfying customers.
• Initiate customs clearing through GCNET system.
• Coordinate with internal/external customers to understand and fulfil their requirements.
• Release shipping documents after careful revision to avoid delays and extra costs.
• Communicate with shipping lines and freight forwarders to ensure prompt delivery.
• Maintain an updated tracking sheet for all shipments, identify gaps, provide solutions, and share updates with stakeholders.
• Address problems or complaints that may arise quickly and report complex issues to management.
• Classify importations on the right HS Code to avoid extra VAT and other statutory payments.
• Fill proper customs’ documents and releasing them for change of ownership on request.
• Provide all associated cost on each consignment to enable accurate calculation of landed cost for each importation.
• Comply with all regulations, laws, and policies to ensure smooth process.
• Maintain accurate records and accounts of deliveries through sound audit procedures.

Key Performance Indicators

• Proper classification of importation HS codes
• Timely clearance of importation to avoid demurrage
• Accurate accountability of cost on each consignment

Qualifications

Education:

• Bachelor's Degree in Purchasing & Supply

Experience:

• 2+ years of experience in similar role.

Technical Competencies:

• Strong knowledge of incoterms
• Solid exposure to documentary credits and LC.
• Strong organizational, problem‐solving, and analytical skills.
• Ability to manage priorities and workflow.

Good Negotiation Skills.

• Versatility, flexibility, and a willingness to work within constantly changing priorities.
• Acute attention to detail.
• Effective Time Management with demonstrated ability to Manage tasks effectively.
• Strong computer skills (use of Microsoft Office Products- Word, Excel, Power Point…).

Leadership Competencies:

• Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
• Leadership- Focus on goals; commitment to drive execution.
• Change leadership- demonstrate positive attitude towards change; embrace and cascade change in own area.
• Talent development- develop self and share expertise and feedback with others.
• High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
• Customer orientation, to meet customer expectations and build win-win long term relations.
• Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

Languages:

• Fluency in languages: English, French is a plus.