Logistics Admin Officer at JMG

Brief Description

Logistics Admin Officer will support the Transport Division with accurate journey data entry, system mapping, tracking updates, document renewals, and contract management. The role ensures that all trips, costs, and compliance records are properly captured to enable operational planning, analysis, and performance reporting.

tiesDu

• Manage all data entries, trip creation, approvals, and mapping of workflows inside the Journey Management App.
• Update routes, KM benchmarks, trip types, delivery points, and return-to-base sequences.
• Ensure all client pricing, rates, and contract terms are correctly uploaded into the system.
• Maintain accurate trip logs for all departments and ensure full compliance with JMG journey policies.
• Capture and update KM per route, delivery zones, and expected mileage standards.
• Record and validate diesel consumption, fueling entries, and reconcile with expected KM.
• Upload and track journey expenses, such as: Tollgate fees, Police/escort receipts, Driver allowances, Workshop emergency expenses
• Support the Transport Analyst in generating Cost-Per-Kilometre (CPK) and route expense analysis.
• Maintain accurate records of vehicle status, drivers, geo-fences, and alert settings.
• Support the Transport Analyst in generating Cost-Per-Kilometre (CPK) and route expense analysis.
• Monitor exceptions such as: Deviations, Night movement, Over-speeding, Unauthorized stops
• Log incidents and escalate critical alerts to the Transport Analyst and Operations Team
• Follow up and renew all fleet documents:
• Vehicle license, Roadworthiness             
• Insurance (Comprehensive / TPL)
• Permits & regulatory papers, 

 Driver’s license

• Maintain a renewal calendar with reminders and ensure 100% compliance.
• Process accident, damage, and third-party insurance claims.
• Coordinate with insurance companies, workshops, and internal teams until resolution
• Maintain a detailed database of all claims for reporting.
• Keep updated records of all drivers, vehicles, trips, and renewals.
• Support internal and external audits through proper documentation.
• Assist in preparing weekly or monthly reports including:
• Vehicle license, Roadworthiness             

Insurance (Comprehensive / TPL)

Permits & regulatory papers, 

 Driver’s license

• Take up IMS responsibilities such as reporting unsafe act, condition or procedure in the work place, participating in fire or emergency drill at work, participating in incident reporting and investigation when necessary and adherence to Company policies

Competencies

• Strong administrative and documentation skills.
• Good understanding of mileage, fuel standards, and transport workflows.
• Ability to use journey management platforms, tracking systems, and Excel.
• High attention to detail and accuracy.
• Strong follow-up and coordination skills.

Minimum Requirements

• OND/HND/BSc in Logistics, Transport, Business Admin, or related field. 1–3 years’ experience in transport administration, tracking, or fleet support. Experience with fleet software or journey management apps is an advantage.