Logistic Officer at International Rescue Committee (IRC)

Requisition ID: req19061
Location: Monguno, Borno
Sector: Supply Chain
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No

Job Overview / Summary

• The Logistics Officer is responsible for the efficient and effective management of the IRC’s fleet, warehouse, and assets in the Monguno base office.
• The position will directly supervise a storekeeper and drivers.

Major Responsibilities
Warehouse Management:

• Be accountable for periodic cycle count as per the standard operating procedure to ensure that the stock management system is adhered to by the staff/storekeepers.
• Lead in conducting fiscal year-end stock inventories and ensure that effective stock inventory report is produced for Monguno base.
• Assist programs to establish and implement a reliable stock distribution plan to avoid closed grants or expired items in the warehouses.
• Provide ongoing training and support to base warehouse staff/Storekeepers in their relevant functions and reporting.
• Oversee warehouse operations in Monguno ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
• provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching, and reporting of goods through the IRC warehouse(s).
• Finalize monthly report for the expendables store outlining all stock movements and remaining balances for Monguno base.
• Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
• Ensure warehouse and stocks are secure, professionally managed, and documented.

Asset Management:

• Ensure proper tracking, maintenance, and recording of all IRC assets in Monguno Base, which will lead to an accurate asset database at all times.
• Ensure that each staff member in Monguno is accountable for every asset assigned to them through the use of the Equipment Issue / Receipt forms.
• Implement maintenance systems and procedures for assets, including follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
•  Liaise with assets officer & logistics manager to recommend disposal of assets in Monguno is reviewed and implemented annually as per IRC and donor requirements regulations.

Fleet and Transport Management:

• Oversee the management of the transport fleet & generators for Monguno base.
• Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and Base Manager.
• Ensure that systems are in place to account for transported goods.
• Prepare monthly reports on Fuel Usage, Mileage, and spares expenditures by vehicle& generators for review, general reporting, and analysis for continuous improvement.
• Ensure management, tracking, maintenance, and reporting of all IRC vehicles & generators in Monguno according to IRC policy.
• Any other duties or tasks delegated by his/her supervisor.

Reports:

• Responsible for compiling regular reports from Monguno base on inventory stock levels, pharmaceutical stock levels, assets, and fuel consumption on a weekly & monthly basis
• Responsible for compiling regular reports from Monguno regarding Contributions-in-Kind.
• Key Working Relationships:
• Position Reports to Senior Area Manager - Monguno
• Position directly supervises Storekeeper, Drivers (IRC and Rental).
• Indirect Reporting: Logistics Manager.
• Other Internal and/or external contacts:

Internal:

• Monguno: Operations team and Program teams

External: 

• LGA level logistics clusters, transport vendors, and Local government authorities.

Qualifications

• Education: B.Sc Degree / HND in Supply Chain, Business Management or related field.
• Work Experience: Minimum of 3 years experience in logistics-related roles preferable in an INGO setting.
• Demonstrated Skills and Competencies:
• Attention to detail.
• Strong supervisory skills.
• Team spirit and problem-solving skills.
• Computer skills (Microsoft Word, Excel, etc.).
• Strong organizational, interpersonal, and communication skills.
• Possess leadership qualities and willing to exercise initiative.
• Strong supervisory skills.

Language Skills:

• Fluently speak and write English language clearly (Hausa/Kanuri is an added advantage).