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  • Posted: May 17, 2021
    Deadline: Not specified
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  • The International Rescue Committee (IRC) is a global humanitarian aid, relief and development nongovernmental organization. Founded in 1933 at the request of Albert Einstein, the IRC offers emergency aid and long-term assistance to refugees and those displaced by war, persecution or natural disaster. The IRC is currently working in over 40 countries and 22 U...
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    Logistic Assistant

    Requisition ID: req15790
    Location: Gwoza, Borno
    Employment Type: Full-Time
    Sector: Supply Chain
    Position Reports to:  Snr. Area Manager.
    Position directly supervises: Storekeeper, Drivers.
    Indirect Reporting:  Logistics Manager.
    Employment Category: Fixed Term
    Open to Expatriates: No

    Job Summary

    • The Logistics assistant ensures the efficient and effective management of the IRC’s logistics functions in Gwoza base office. The position will directly supervise a storekeeper, IRC drivers and rental vehicle drivers in Gwoza base office.

    Responsibilities
    Warehouse Management:

    • Be accountable for periodic cycle count as per the standard operating procedure to ensure that stock management system is adhered to by staff/storekeepers.
    • Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced for Gwoza base.
    • Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
    • Provide on-going training and support to the storekeepers in their relevant functions and reporting.
    • Oversee warehouse operations in Gwoza, ensuring proper stock-keeping records, storage conditions, security, and facility maintenance.
    • Provide support to warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
    • Finalize monthly report for the expendables store, outlining all stock movements and remaining balances for Bama base.
    • Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
    • Ensure warehouse and stocks are secure, well managed and documented.

    Asset Management:

    • Ensure proper tracking, maintenance, and recording of all IRC assets in Gwoza Base, which will lead to an accurate asset database at all times.
    • Ensure that each staff member in Gwoza is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
    • Implement maintenance systems and procedures for assets, including follow-up.
    • Ensure quarterly physical check of assets and submission of asset reports to assets officer and logistics manager for review.
    • Liaise with assets officer & logistics manager to recommend disposal of assets in Gwoza to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
    • Ensure that an up-to-date filing system for all assets is maintained.
    • Retrieve assets and reassigned at the end of employee term of service.

    Fleet and Transport Management:

    • Oversee the management of the transport fleet for Gwoza base. Ensure that vehicles are allocated to program / departments in an efficient manner and in coordination with Program teams and logistics manager.
    • Ensure that systems are in place to account for transported goods.
    • Collects log sheets and ensure it is properly filled.

    Manage and monitor drivers.

    • Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
    • Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting, and analysis for continuous improvement.
    • Ensure management, tracking, maintenance, and reporting of all IRC vehicles in Gwoza according to IRC policy.
    • Ensure that all vehicles are secure when not in use.
    • Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.

    Maintenance:

    • Ensures all infrastructures within office spaces are maintained and functioning at any given time. this may include working rooms/spaces, doors, windows, hand washing facilities, latrines etc.
    • Ensure that facilities in guesthouses are at all times maintained and functioning. This may include maintenance of individual living rooms, doors, windows, hand washing facilities, latrines etc.
    • Manages the maintenance needs of all warehouses in the base office with the support of maintenance team in Maiduguri.
    • Responsible for proactive maintains of equipment, tools, furniture, generators etc. in the office and at the guesthouses.
    • Manage all expenses related to maintenance requirements and raises timely PRs.
    • Prepares proactive maintenance plan with support of the maintenance officer in Maiduguri and submits to logistics manager for approval.
    • Maintains all necessary documentations with regard to maintenance.
    • Prepare and submit monthly report on maintenance functions in Gwoza office.

    Reports:

    • Responsible for compiling regular reports from Gwoza base on inventory stock levels, pharmaceutical stock levels, fuel consumption and fleet performance and activities.
    • Responsible for compiling regular reports from Gwoza regarding Contributions-in-Kind.

    Other Internal and / or external contacts:

    • Internal: Programs and operations teams
    • External: Transport vendors, logistics coordination meetings in Gwoza.

    Other Human Resource Functions:

    • Read, review and become knowledgeable of the IRC Global HR Policies and Procedures
    • Perform other related duties as required by the supervisor and Log Manager.

    Job Requirements:

    • University Studies / Higher Education in Engineering, Business Administration, or any other related course.
    • 1 years of experience in similar position.
    • Previous NGO experience will be an added advantage.
    • Logistics Certification will be desirable.
    • Strong organizational, interpersonal, and communication skills.
    • Strong written and oral English communications skills
    • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook
    • Ability to present information effectively; experience providing training and staff development a plus.
    • Strong skills in collaboration with multi-cultural and diverse teams
    • Commitment to consistently improving and developing innovative solutions in response to challenges.

    Method of Application

    Interested and qualified? Go to International Rescue Committee (IRC) on rescue.csod.com to apply

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

  • Send your application

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