Legal Secretary at Stretchit Concept Limited

ABOUT THE CLIENT

Our client is a world class and one of the foremost law firm in Nigeria.

We are seeking a highly skilled and dynamic individual to join a prestigious law firm as secretary. The successful candidate will play a crucial role in ensuring the smooth and efficient functioning of the office. If you are detail=oriented, proficient in Microsoft Suite, exceptional typing skills, filing and documentation skills and are well versed in using software such as Adobe, we invite you to apply.

JOB SUMMARY

The Legal Secretary will be responsible for providing comprehensive support in managing and organizing legal documentation, maintaining adherence to the Firm’s brand standards, and ensuring efficient handling of correspondence. The role requires exceptional discretion, attention to detail, and the ability to work effectively within a team to meet tight deadlines.

RESPONSIBILITIES

• Format and prepare legal documents, including contracts, briefs, and correspondence, following established templates and guidelines.
• Utilize Microsoft Office tools, including Word, Excel, and PowerPoint, to create and edit documents, spreadsheets, presentations, and other materials as required.
• Familiarity with Adobe and other relevant software for seamless document management
• Maintain and organize legal files and documents, ensuring proper version control and accessibility for the legal team.
• Assist in conducting legal research and gathering relevant information from various sources to support legal cases and projects.
• Prepare and distribute legal correspondence and communications, both internally and externally, in a timely and professional manner.
• Provide general administrative support, including managing emails, and handling office supplies and equipment.
• Support legal staff in day-to-day administrative tasks

• Provide comprehensive secretarial support following the Firm’s brand templates for legal correspondences and documentation management.
• Guide and support all staff in maintaining the Firm’s brand standards during document handling and delivery to clients.
• Maintain absolute discretion in handling sensitive and confidential legal materials, both internally and externally.
• Manage various correspondences in electronic and physical formats, including tasks such as photocopying, scanning, and binding documents as needed.
• Monitor and ensure proper usage and management of firm resources, including secretarial equipment, stationery, and other materials.
• Facilitate the accurate recording and reporting of materials usage for costing purposes by the Finance Department.

SKILLS/QUALIFICATIONS

• Bachelor's degree in a relevant field or equivalent professional experience.
• Certification in secretarial studies or a related field is advantageous.
• A minimum of 6 years of experience as a legal secretary or in a related field.
• Proficient in using standard office software and document management systems.
• Proven experience as a Legal Secretary or similar administrative role in a legal setting.
• Proficiency in using Microsoft Office tools, including advanced skills in Word for document formatting, Excel for data management, and PowerPoint for creating presentations.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy in document management.
• Exceptional communication skills, both verbal and written.
• Ability to work effectively under pressure and manage multiple tasks simultaneously.
• High level of discretion and professionalism in handling confidential information.
• Proactive and self-motivated approach to work, with the ability to take initiative as needed.
• Demonstrate self-motivation and the ability to collaborate effectively within a team.
• Exhibit proactive behavior and the capacity to work efficiently under pressure and within strict deadlines.