Legal Counsel / Document Controller at Myrtle Management Consultants

Job Focus

• To support the coordination of legal activities and functions, working with third-party law firms and company secretaries to ensure the company’s legal position is developed and maintained. The role would also significantly involve contracts-related matters of the company and cover new legislation and regulatory requirements that impact on the company activities.
• To implement and administer enterprise-wide document management systems and related procedures that allow the company to capture, store, retrieve, share, and destroy electronic records and documents.

Job Duties and Responsibilities
Legal Duties:

• Liaising with all the subsidiaries within the company’s group, service providers, external legal retainers, and government agencies working with the company secretary
• Develop and review all existing legal agreements and contracts
• Review all standing MOU/ agreements and third-party retainership, with NIMASA and associated agencies relevant to our business.
• Statutory compliance on government duties, social rights (NSITF, PENSIONS), Company and Allied Matters Act, etc.
• Prepare and file statutory returns and other miscellaneous filings at the CAC in liaison with the company’s secretary.
• Negotiating and drafting the terms in contracts, MOUs, MOAs, etc, in all business contracts and agreements.
• Stay abreast of all new legislation and anticipate unique legal issues that could impact the company from them.
• Responsible for producing legal support in controlling clients’ complaints to mitigate the risk of litigation
• Review all documentation that has legal implications for the company prior to signing and implementing. (Initiate schedule to audit all agreements on a regular basis highlighting to management any legal risks involved)
• Attend and take minutes of board meetings, board committee, and shareholders meetings, and follow through with resolutions and matters arising from board/shareholders meetings.
• Handle vessel compliance matters and statutory requirements, Track compliance due dates to ensure certificates are renewed promptly.
• Coordinate and moderate meetings (physical and virtual) and follow through on action points
• Perform other duties as assigned by the MD/CEO.

Documents Control Duties:

• Setup the Electronic Data Management System to also include acceptable document lifecycle procedures
• Track and distribute controlled documents, using the document control procedures, format, and distribution schedule.
• Familiarizing all staff with Companywide Document Control processes.
• Maintain an electronic indexing and data room of all companywide documents for easy retrieval/ location.
• Ensure correct procures format/template, number, and revision are being used.
• Ensure that numbering and revision status is being used on all documentation, drawings, and correspondence.
• Using reports to advise Management on monthly the status of documents that may be obsolete or require archiving.
• Working with ICT, support in administering the information exchange protocol, EDMS repository structure, tools, and access definitions
• Coordinate and administer the distribution of all incoming and outgoing documentation and paperwork to ensure controlled delivery to the person(s) responsible.
• Establish and maintain various files developed for projects.
• File and maintain documents in the permanent document archive
• Prepares document searches as requested by authorized personnel.
• Carry out any other task assigned

Qualifications & Experience

• University Degree in Law
• Relevant professional qualifications.
• 3-5 years cognate work experience in any legal support role or other related areas.
• Knowledge of accounting principles, practices, and procedures
• Appreciable knowledge of fundamental principles of risk management

Key Competencies:

• Good knowledge of Corporate Law, Insurance, and Legal Compliance,
• Documentation Skills and Attention to Detail,
• Acts as Team Player - Collaborate and support colleagues across the organization, while still being able to work independently
• Contract management
• Ability to coordinate and collaborate with others
• Ability to listen, negotiate and influence all categories of people and act calmly and reasonably even under pressure
• Excellent Leadership and communication skills.
• Excellent presentation, written & verbal communication skills

Requirements:

• Abreast with relevant laws
• Stay up to date with changes in the legal framework
• Ability to interpret relevant laws and communicate same to management Digital Savviness
• Knowledge of maritime/cabotage law
• Compliance with CAMA
• Legal risk management
• Maritime Contract Management
• Managing litigation on employee injury and claims
• Secretarial engagement for the board and senior management
• Legal advisory on business and maritime issues
• Exhibit high level confidentiality at all times Knowledge of Electronic Document Management Systems (EDMS).

Remuneration

• Remuneration is competitive along with other benefits.