Lead Office Support Officer at Scruples Resources

MAIN FUNCTIONS

• Lead and coordinate day-to-day office and administrative support activities.
• Provide administrative assistance to managers, supervisors, project teams, and operational personnel.
• Coordinate meetings, appointments, calendars, travel arrangements, and office activities.
• Prepare, manage, file, and distribute reports, correspondence, records, and other documents.
• Maintain accurate electronic and physical filing systems.
• Coordinate office supplies, equipment, stationery, and general support services.
• Support personnel onboarding, mobilization, demobilization, and administrative documentation.
• Coordinate communication between departments, contractors, vendors, and service providers.
• Ensure office activities comply with company administrative procedures and confidentiality requirements.
• Supervise junior administrative and office support personnel where applicable.

KEY RESPONSIBILITIES

• Manage incoming and outgoing correspondence, emails, reports, and official documentation.
• Prepare minutes of meetings, presentations, memos, letters, spreadsheets, and status reports.
• Maintain document registers, logs, databases, and tracking systems.
• Coordinate meeting rooms, visitor access, catering, transport, and other office logistics.
• Support travel bookings, accommodation, visas, and personnel movement arrangements where required.
• Process administrative requests, purchase requisitions, invoices, and office-service documentation.
• Monitor office supplies and coordinate replenishment.
• Liaise with facilities, IT, security, HR, procurement, logistics, and other support functions.
• Maintain confidentiality of personnel, commercial, operational, and company information.
• Assist with preparation of departmental budgets, expense tracking, and administrative reports.
• Ensure proper archiving and retrieval of documents in accordance with company requirements.
• Coordinate office support activities during projects, shutdowns, turnarounds, and other major operations.
• Monitor service providers and verify that agreed office support services are delivered.
• Identify administrative issues and recommend practical solutions.
• Provide guidance and support to other office administrators and support staff.

QUALIFICATIONS & EXPERIENCE

• HND or Bachelor's degree in Business Administration, Office Administration, Management, Secretarial Studies, or a related discipline.
• Significant experience in office administration or administrative support, preferably within the oil & gas, engineering, construction, or corporate environment.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Experience with document management, records control, scheduling, and administrative systems.
• Good written and verbal communication skills.
• Strong organizational, coordination, time-management, and multitasking abilities.
• High level of professionalism, confidentiality, and attention to detail.
• Experience supervising administrative support personnel is an advantage.
• Ability to work effectively in office, project, site, and operational environments.