Knowledge Base (KB) Licensor & Developer at Tongston Entrepreneurship Holdings

Overview

• Tongston is looking for a Knowledge Base Licensor & Developer to support the Education workstream for T-World and the wider Tongston ecosystem.
• The role combines external-source licensing and permissions review with practical knowledge-base development: identifying relevant external sources, classifying their use status, sourcing approved knowledge materials, and converting cleared content into structured, tagged, traceable, AI-ready KB objects.
• This role sits under the Education workstream because the knowledge base is part of T-World’s learning, curriculum, teaching, assessment, recommendation and VIP development foundation.
• This role is for someone who can operate with ownership, good judgement, documentation discipline and weekly delivery accountability in a fast-moving AI-enabled product environment.

Role Purpose

• The purpose of this role is to own the first-line external knowledge-base pipeline: from source identification and licensing classification to KB object development, indexing, handoff and maintenance.

The role helps Tongston answer

• Which external sources are relevant to T-World’s education, enterprise, media, finance, user journey, functional industry, role, assessment, VIP Metrics and AI-use needs?
• What are the licensing, copyright, permissions, attribution, restriction, commercial-use or platform-use conditions attached to each source or content item?
• Which materials are green, yellow, orange, red, restricted, blocked, permission-pending or ready for development?
• How should cleared external materials be structured, tagged, stored, indexed and maintained as usable KB objects?
• What needs to be handed off to other team members.

Roles & Responsibilities
THINK (Source Strategy, Licensing Logic & KB Development Planning):

• Translate Education Lead priorities into clear external-source plans, source lists, licensing-review priorities and KB development deliverables.
• Identify relevant source environments and content items, including websites, repositories, journals, books, courses, reports, policy documents, articles, chapters, datasets, attachments and other knowledge materials.
• Review licensing terms, copyright notices, IP notices, platform terms, permissions language, attribution requirements, commercial-use restrictions, modification/reuse rights, download restrictions, expiry conditions and object-level use terms.
• Classify sources and content items using Tongston’s approved traffic-light or permissions framework, including green, yellow, orange, red, restricted, unclear, mixed, permission-pending and blocked statuses. Distinguish between platform-level clearance and object-level clearance, especially where a website or database is broadly usable but a particular document, chapter, course or attachment has different conditions.
• Plan how approved or cleared materials should be converted into KB objects, including object type, scope, tags, metadata, source references, owner, review status and downstream AI use case.
• Flag legal, licensing, IP, confidentiality, source-quality, bias, sensitivity, currency or use-boundary risks early instead of making unsupported assumptions.

CREATE (Clear Sources, Build KB Objects & Maintain Registers):

• Populate and maintain the Licensing and Permissions Register with source name, URL, source type, content item, date accessed, licence/permission status, classification, restrictions, attribution requirements, evidence, rationale, owner and next action.
• Maintain evidence trails such as source links, screenshots, saved files, terms notes, permission notes, licence evidence, download records and use-boundary summaries.
• Source actual external KB materials only from approved, green, cleared or conditionally cleared sources, in line with the documented use restrictions.
• Extract, summarise, structure, tag and format cleared materials into KB-ready objects using approved templates, metadata fields, naming conventions, folder structures and version-control rules.
• Populate the Master KB Index and related KB trackers with object IDs, object titles, object types, short descriptions, source IDs, licence status, tags, related user types, widgets, industries, functions, roles, courses, assessments, VIP Metrics or AI use cases where applicable.
• Preserve source-use conditions downstream so that AI Governance, AI Engineering, Technology, KB Reviewers and Product teams know what the KB may or may not be used for.
• Prepare permission-request packs where required, including source summary, intended use, restriction notes and owner/contact information, while escalating permission-dependent cases to the approved AI Governance / LPRGC / Finance workflow.
• For any external KB source classified as Yellow, the IC will manage the permissions follow-up process. This includes identifying the IP owner or rights holder, preparing and sending permission-request emails, tracking responses, documenting approvals or restrictions, and updating the Licensing and Permissions Register. Work with LPRGC on copyright, IP, licence, contract, or legal-document issues, and with Finance where licence fees, subscriptions, royalties, paid access, or other payments are required. Yellow-classified content must not move into KB development until the relevant permission, clearance, payment, contract, or approval has been obtained and properly documented.
• Revise KB objects based on feedback from team members.

SELL (Handoff, Maintenance, Escalation & Improvement):

• Produce clear weekly or deliverable-based updates showing sources reviewed, sources approved/restricted, KB objects created, blockers, escalations, risks and next actions.
• Provide clean handoff notes to KB Review and AI Output Testing, showing source status, licensing limits, object purpose, metadata, assumptions, gaps and required review steps.
• Escalate yellow, orange, unclear, sensitive or legally uncertain materials to the correct owner rather than progressing them informally.
• Maintain approved-source lists, restricted-source lists, permission-pending trackers, blocked-source notes, KB gap logs, source-quality notes and deprecation/update logs.
• Support periodic review of sources and KB objects to check whether terms, links, permissions, content relevance or source quality have changed.
• Recommend improvements to the Licensing and Permissions Register, Master KB Index, KB templates, metadata rules, traffic-light guidance, handoff notes and development workflow based on delivery experience.
• Keep all files, evidence, source materials, registers, indexes and outputs well named, versioned, permissioned and easy to retrieve for future team use.
• Fulfil additional tasks as required that are incidental to the above.

Expected Outputs

• Licensing and Permissions Register updates.
• Source classification records and traffic-light status logs.
• Permission-request packs and permission follow-up trackers where assigned.
• Structured external KB objects.
• Master KB Index entries and KB tracker updates.
• Gap logs, issue logs, deprecation/update notes and handoff notes for KB Review / AI Output Testing.
• Weekly delivery summaries and escalation notes.

Knowledge, Skills & Attitude Requirements
Knowledge:

• Bachelor’s Degree, Diploma, HND/ND, postgraduate certificate or equivalent practical experience in Law, Library/Information Science, Education, Research, Social Sciences, Business, Publishing, Information Management, Knowledge Management, Data/Analytics, Technology Policy or related fields is preferred.
• Candidates do not require a legal background, however must understand and appreciate that licensing, permissions and source-use decisions require careful evidence, escalation discipline and respect for boundaries.
• Working awareness of reviewing and synthesizing copyright, licensing, attribution, Creative Commons-style permissions, public-domain indicators, open-access materials, website terms, content-use restrictions and permission-request workflows is useful but not required.
• Understanding of how approved, traceable and well-structured knowledge inputs support AI-enabled search, recommendations, curriculum, assessment, retrieval, user guidance and product workflows is useful but not required.
• Awareness of source quality, source credibility, confidentiality, plagiarism/copyright plausibility, restricted materials, sensitive information and escalation triggers is useful but not required.
• Understanding of Tongston’s education, enterprise, media, finance pillars; T-World and entrepreneurial thinking model is an advantage. We encourage you to take some time to go through our website and third party platforms for more information.

Experience Level:

• Ideal for an early-career professional (with 12-24 months) of relevant experience in research, legal, IP management, paralegal, library or information science, knowledge management, publishing, education content curation, compliance, content operations, documentation work, or AI-enabled knowledge-base gathering & documentation acquired through  internship, volunteering, consulting, project, research, legal-support, content curation, publishing or compliance experience.

Technical Skills:

• Strong web research, source evaluation and licensing/permissions review skills.
• Strong spreadsheet and register-management skills in Excel or Google Sheets, including clean data entry, filters, status tracking, metadata fields, links, source IDs and issue logs.
• Ability to extract, summarise, structure, tag and organise information into clear KB objects, templates, trackers, tables and handoff notes.
• Strong writing and synthesis skills, especially the ability to distinguish fact, assumption, restriction, risk, recommendation and open question.
• Good file management, folder discipline, naming conventions, version-control habits and evidence-trail management.
• Ability to use Google Workspace / Microsoft Office tools effectively.
• Ability to use approved AI tools responsibly for summarisation, structuring, comparison, drafting and quality-checking while preserving source verification, human judgement and confidentiality.

Soft Skills & Attitude:

• Strong analytical, problem-solving and source-judgement skills.
• High attention to detail and strong ownership mindset.
• Clear written communication and concise escalation notes.
• Ability to prioritise, execute and deliver with speed, accuracy and attention to detail in a remote environment.
• Comfortable challenging weak sources, unclear permissions, incomplete metadata and unsupported assumptions respectfully.
• Curious, proactive, discreet and committed to continuous learning.
• Comfortable working in a fast-paced, cross-functional team with weekly deliverables.
• Strong alignment with Tongston’s mission, values and culture. 

Benefits

• Monthly professional fee of NGN150,000.
• A monthly Remote Productivity Support Package.
• A company-provided laptop and access to Tongston-funded platforms, software, licensed tools and other approved resources required to perform the role effectively, subject to approval and availability.
• Pathway to full-time employment opportunity to secure additional benefits, including pension, HMO, statutory employee leave categories, promotion-based entitlements and staff welfare benefits, subject to performance, fit, role availability and organisational needs.
• Exposure to knowledge governance, licensing and permissions review, external-source development, metadata discipline, source traceability, AI-enabled product workflows, education-content operations and cross-functional product delivery across Tongston’s pillars.
• Team-based execution and support, including an overall project management structure, reporting to a line manager, and collaboration within a sprint-based team workflow with defined weekly deliverables.
• A structured learning and growth pathway supported through twice-yearly performance review, development and growth conversations (January & July). If you join after a review cycle, your first review will take place in the next review window. The review helps you document and communicate how you have grown, developed and demonstrated being Valuable, Influential & Profitable.
• Learning & Development budget: NGN150,000 to support continuous upskilling, role-specific learning and broader professional development.
• Up to 10 working days of approved paid time away from active delivery annually.
• Eligible for Tongston Annual Personnel High Performance Award which comes with cash prizes and certificates you can include in your profile for future  jobs.
• Professional Visibility: listed on Tongston’s website.
• Complimentary premium access to T-World, Tongston’s integrated digital platform. Learn more at https://t-world.tongston.com/
• Eligibility for discretionary performance-based bonus/allocation.
• Participation in Tongston Academy sessions, scheduled periodically, which may include personal branding, personal finance and investing, sales, communication and networking, business development and strategy, project management, cybersecurity awareness and digital automation tools.