Junior Project Manager at Estrada International Staffing Solutions

Job objectives:

We are seeking a motivated and detail-oriented Junior Project Manager to join our client’s dynamic team in the real estate development industry. The successful candidate will support senior project managers in the planning, execution, and delivery of various real estate development projects. This role is ideal for individuals with foundational project management experience looking to grow their careers in the real estate sector. You will play a crucial role in ensuring projects are completed on time, within budget, and to the highest quality standards.

Principal Duties / Responsibilities 

Project Planning and Coordination:

• Assist in developing detailed project plans, including timelines, milestones, and deliverables.
• Coordinate project activities, resources, equipment, and information flow to ensure seamless project execution.
• Maintain and update project schedules and plans to reflect current status and changes.

Stakeholder Communication:

• Serve as a point of contact for project stakeholders, including clients, contractors, and vendors.
• Facilitate effective communication and information sharing among project team members.
• Prepare and present project status reports and updates to senior management and stakeholders.

Risk Management:

• Identify potential project risks and issues early in the project lifecycle.
• Assist in developing and implementing risk mitigation strategies and contingency plans.
• Monitor and report on the progress of risk management activities, ensuring timely resolution of issues.

Quality Assurance:

• Ensure project deliverables meet established quality standards and client expectations.
• Conduct site visits and inspections to monitor project progress and adherence to quality standards.
• Assist in resolving any quality-related issues and implement corrective actions as needed.

Financial Management:

• Support the management of project budgets, tracking expenditures and financial performance.
• Assist in the preparation and analysis of financial reports and forecasts.
• Ensure project costs are controlled and managed within the approved budget.

Documentation and Reporting:

• Maintain comprehensive project documentation, including plans, schedules, reports, and correspondence.
• Prepare regular project status reports, highlighting key milestones, issues, and risks.
• Document lessons learned and contribute to the continuous improvement of project management processes.

Team Support:

• Assist senior project managers in managing project teams and delegating tasks effectively.
• Provide administrative support, including scheduling meetings, preparing agendas, and taking minutes.
• Foster a collaborative and productive team environment, encouraging open communication and teamwork.

Compliance and Standards:

• Ensure compliance with company policies, industry standards, and regulatory requirements throughout the project lifecycle.
• Stay up-to-date with industry trends, best practices, and regulatory changes in real estate development and project management.
• Implement and uphold project management best practices and methodologies to ensure project success.

Client Relationship Management:

•   Build and maintain strong relationships with clients, understanding their needs and ensuring their satisfaction.
•   Address client concerns promptly and professionally, providing regular updates and managing expectations.
•   Gather client feedback and implement improvements to enhance client experience and project outcomes.

Vendor and Contractor Coordination:

• Liaise with vendors and contractors to ensure timely delivery of materials and services.
• Negotiate contracts and agreements with suppliers, ensuring favorable terms and conditions.
• Monitor vendor and contractor performance, ensuring adherence to project specifications and timelines.

Job Requirements

• Bachelor’s degree in Project Management, Construction Management, Real Estate, Business Administration, or a related field.
• 1-3 years of experience in project management, preferably in the real estate development industry.
• Basic understanding of project management methodologies, tools, and techniques.
• Excellent organizational and multitasking skills with a strong attention to detail.
• Strong communication and interpersonal skills, with the ability to effectively collaborate with diverse teams.
• Proficiency in project management software (e.g., MS Project, Asana, Trello) and MS Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team, managing multiple tasks to meet deadlines.
• Analytical and problem-solving skills with the ability to anticipate and address project challenges.