Junior Human Resource Advisor at GIZ Nigeria

Background

GIZ. Solutions that work:

• As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world.
• GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security.
• The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector, and governments of other countries.
• We work with businesses, civil society actors, and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity.
• Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ).
• The registered offices of GIZ are in Bonn and Eschborn.
• Our approximately 23,500 employees, almost 70 percent of whom are national personnel, work in around 120 countries (July 2020).
• GIZ has worked in Nigeria since 1974.
• From 2004, GIZ has maintained a country office in the capital city Abuja.
• Currently, 361 national and 66 international employees, 19 regional staff, 4 integrated specialists, and 3 development workers are working in the country (June 2020).

The Project

• GIZ Country offices are the central element of GIZ’s field structure.
• They ensure consistent overall representation of the company and its successful positioning as a service provider in the international cooperation market.
• They are headed by a country director.
• The country directors represent GIZ as a whole in the country or countries they service.
• The country director is responsible for shaping the GIZ country portfolio and assuring its quality, and in particular ensures that GIZ activities in all business sectors are coherent.
• The country directors generally have management responsibility for the officers responsible for commissions in the public-benefit TC measures in their area.
• The GIZ Offices provide human resources and commercial support services for programs and projects in their areas.
• These services must be contracted as set out individually in the respective processes and rules sections.
• Furthermore, the GIZ Offices perform internal audits of the project administrations in the public-benefit sector, and by agreement for International Services projects and offices too.

Responsibilities & Tasks

Responsibilities

The Junior Human Resource Advisor is responsible for:

• Is the central contact for management and staff for all HR questions, specifically recruitment and selection, contract issues, and professional development measures.
• Is responsible for implementing HR procedures as required, specifically operational and administrative tasks.
• Implements national personnel policies in line with local conditions.

Tasks
Personnel recruitment:

The Junior Human Resource Advisor:

• Organizes and directs the recruitment process in accordance with GIZ standards.
• Supports Heads of Programmes, Heads of Administrations, and Line Managers on drawing up requirement profiles and formulates appropriate job descriptions in consultation with them.
• Supports internal clients with band allocation for new positions based on the profiles developed and sets benchmark values for appropriate remuneration levels in individual cases.
• Searches for suitable staff in accordance with the requirements for the positions (identifies existing GIZ HR resources in the country and/or region, writes job advertisements and ensures publication in appropriate print and/or online media).
• Evaluates applications received and shortlists candidates on the basis of the requirements or hiring criteria, obtains references, and conducts preliminary discussions.
• Organizes personnel selection (e.g., Applicant interviews) and advises if necessary, on selection.
• Documents the selection process, archives the documentation, and enters the data in existing HRM systems (SAP).

Conditions of Employment and HR Support:

The Junior Human Resource Advisor:

• Ensures contract processing, new staff onboarding, and assists on all other HR matters.
• Determines the appropriate contract based on national labor law and the material and formal conditions (limited/unlimited employment contract, internship, etc.).
• Draws up the employment contract on the basis of the standard GIZ contract, local hiring conditions, and the contents of the advertisement.
• Deals with all other organizational and administrative stages in processing, e.g., Monthly update of entries in SAP-HR for national personnel.
• Maintains the personnel files up to date.

HR instruments and Procedures:

• The Junior Human Resource Advisor supports in the coordination of the key HR processes, including HR and competence development, staff evaluation and human resources management (HRM).
• The Junior Human Resource Advisor identifies current issues and problems and formulates appropriate proposals for HR instruments and procedures in accordance with the national personnel policy.

The Junior Human Resource Advisor:

• Is responsible for supporting the implementation and complying with GIZ’s national personnel policies and puts in place the corresponding HR instruments and procedures.
• Develops information material for new staff.
• Supports the updating of the employment handbook with relevant documents on current hiring conditions. In this context, he/she consults a lawyer specializing in labor law.
• Supports the development of human resources instruments and procedures (e.g., Staff assessment and development talks, bonus systems, development plans) in consultation with the Head of Unit and assists in implementation.
• Organizes the evaluation process (information on schedule for staff assessment and development talks, filing forms, monitoring documentation on qualification requirements and professional development, etc.).
• Plans and organizes training measures, including induction event for new staff, and advises managers on further training measures.
• Manual blacklist sanction check via SAP for new staff.

Other Duties / Additional Tasks

The Human Resource Advisor:

• Performs other duties and tasks at the request of management.

Required Qualifications, Competences, and Experience
Qualifications

• BA / MSc in Business Administration, University Degree in Law, Economics, or Sociology (if possible, with a focus on HR management) or a similar area.
• Fluency in English and French language. Spoken and written.

Professional experience:

• Not more than 3 years professional experience in a comparable position.
• Experience in other international organizations is an advantage.

Desired Additional Qualifications, Competencies, and Experiences:

• Member of a Human resource professional body (CIPM, CIPD, etc.) is an asset.
• Good working knowledge of ITC technologies (related software such as SAP, SAGE), and computer applications (e.g., MS Office).
• Good knowledge of national labor and social law.
• Impressive track record in a service provider and governance role.
• High level of integrity and confidentiality in handling matters.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
• A good team player who is willing to take on responsibility.
• Innovative and good communicator.
• Sound planning and organizational skills.
• Self-confident and resilient.